Admit it, among all the equipment that helps with your workplace productivity for you to #workhappy, there’s one office equipment that’s arch nemesis number one: the printer.
While its an office essential to help you print important documents, sometimes the printer may present you with problems which can make you jump to the following conclusion:
While “hate” is a strong word, we know that the printer struggle can be real. Supplycart has listed the top printer problems you can relate to, and we even have the solutions for you!
Printer Problem #1: Paper Jams
Gif source: Giphy
Paper jams, a.k.a the bane of our workplace existence. If you’ve ever waited for your documents to be printed only to hear a monstrous crunch that came from your printer, you probably encountered a paper jam. Paper jams could be caused by the type of paper you use. Usually, papers that weigh less than 80 gsm stick together while printing and that causes paper build up in your printer and hence the paper jam . If you’re unsure of what’s the right A4 paper for your printing needs? Read our previous post on how to choose the right paper for your office!
Printer Problem #2: The Offline Printer
We’re sure you’ve encountered Printer Problem #2 on numerous occasions where you were ready to print a document only to be halted by a message that says “your printer is offline”. But when you look over at your office printer the power button clearly shows it’s on and you would probably think what sort of sorcery is going on. Well, the solution to this printer comes with three easy fixes:
Easy fix #1: Disconnect and reconnect to the Wifi
Often times, your printer is not at fault rather your internet connection is and this applies to wireless printers which most offices have. Try to disconnect your from your WiFi connection and reconnect again. Open the document you were trying to print and your printer will be online again!
Easy fix #2: Connect to the right printer
Does your office have more than one printer? Be sure to connect to the right one! You can easily identify your office’s printer model on the printer itself, no tech guy required! If you’re not connected to the right printer, go to “Settings” on your computer and click on “Add a printer or scanner” and identify the correct printer model to add on.
Easy fix #3: Update your driver
Do occasionally check if your printer driver needs to be updated. You can easily look up for the driver for your printer by googling the model’s name followed by the word “driver”. Once you found the correct driver for your printer, just follow the installation directions and voila, you have an updated printer driver.
Printer Problem #3: Where Is My Document?
Image source: onsizzle.com
We’re sure you have encountered the term “spooling” when you check the print status of a document. Spooling in printing lingo basically means your documents are loading into a buffer (somewhere in the abyss of your computer’s disk) and the printer takes its time to get them from the buffer. Yes, similar to Malaysians printers take their own sweet time too. The way around spooling may not be in your favour when it comes to rushed print jobs because spooling is absolutely normal, especially in offices where you have multiple colleagues wanting to print. So when you see the “spooling” status you either wait it out or cancel your print job and try again after 10 minutes.
Printer Problem #4: Low Ink
Are your documents coming out in an odd mixture of colours with fine lines between each printed character? If yes, then that’s a good indicator that you’re running low on ink. Be sure to always have spare cartridges for your future printing needs. You wouldn’t want to run out of ink when there’s an important proposal print out for a client meeting in an hour nor do you want low ink to impede your daily productivity. Supplycart has the solution to your low ink woes!
Check out our Ink and Toner promo today where you can save RM 50 on ink and toner orders above RM 200! Just enter promo code SUPPLYINK50 at checkout. Get yours here!
*This promotion is only applicable for one purchase per company.
At Supplycart we want you to #workhappy! So let us handle all your office needs– from replenishing your pantry to restocking your office supplies, Supplycart is here to manage your office better. For more on our hassle-free service, visit our website at supplycart.my.
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