7 Creative Virtual Ways To Celebrate Chinese New Year 2021 With Your Company.

Chinese New Year 2021 is going to look a whole lot different from 2020. Bright red lanterns and decors, oranges and snacks in your office pantry, and an exchange and receiving of red packets amongst your colleagues. These are the things that we might be missing out on this Lunar New Year due to the Covid-19 safety measures implemented by the government.

Thankfully with the advancement of technology, celebrating Chinese New Year the office could still be the same, almost. The fun of the Chinese New Year celebrations is always found in the people playing card games together, stirring lou sang and making a mess on the table, and receiving red envelopes from our married colleagues.

Although there will be limits in celebrating Chinese New Year through the screen, we have 7 bright ideas on how you can celebrate it together as an office from home that makes you feel like you’re almost next to each other.

1. Hosting A Virtual Chinese New Year Party

Organising a Zoom meeting is a common thing these days. Especially when it is our go-to video conferencing tool that helps most, if not all our businesses, functioning on a day-to-day basis. At this point, we are probably already bored with Zoom meetings and may want to avoid them as much as possible.

Well, there are more ways to host a company Zoom Chinese New Year 2021 party!

  1. Dress up for the occasion
    Have your whole team to dress themselves up in suitable Chinese attire or the Chinese New Year colour (red or yellow).
  2. Have creative backgrounds
    Search for fun backgrounds that will lighten up the mood rather than staring into your colleagues’ plain white walls.
Image Source: The Bash
  1. Make wacky poses for the photo
    It is always good to end the whole session with a group photo where you can keep one for the memory lane and laugh at each other a little further down the road. Here is what our Supplycart Team did for Christmas:
Our Supplycart team photo during our virtual Christmas party

2. Virtual CNY Games Night

It is quite common for companies to organise virtual gaming session these days. But have you thought about having a Chinese New Year game session?

Here are some ideas of what you can do incorporate the festive season into your virtual gaming session:

a. The Battle of The Bosses and The Employees
Take advantage of your bosses’ availability to play a game or two with them. It could be as simple as getting your bosses to guess, for example, “Which employee here has 5cats at home?” and employees would have to guess about the bosses and collect points as they go.

b. Win, Lose or Draw (Chinese New Year Edition)
A simple game that you can use the whiteboard function on Zoom or even skribbl.io to play. Instead of using the preset category, you can actually create a category of your own with the Chinese New Year theme. Get your colleagues to draw “lion dance”, “oranges” or a “cheongsam” with the time limit given, while everyone guesses.

c. Guess The (Chinese New Year) Song!
A game where you need Youtube or Spotify and share your computer audio on Zoom to play. Simply search some Chinese New Year songs and play it for 2-3 seconds and see if your colleagues can guess what song it is.

d. Kahoot! Who knows more about the CNY culture?
What can be more fun than to learn something new while playing a game? Use Kahoot to pre-set a few questions on the Chinese New Year culture and see who gets the highest score by the end of the game. Deem the winner of the quiz a bragging right to “The most cultured man/woman in the office – CNY 2021” and start a cultural quiz every festive season.

e. Scavenger Hunting for Chinese New Year items.
A simple game that needs almost no preparation, just a list of items that should be found in their houses. Shout out an item from your list like “oranges” or “red envelopes” and watch your colleagues hassle to search for the items

Don’t forget to chip in some rewards for your colleagues so that you can spark greater competitiveness from them which makes the games all the more fun to play and watch. The rewards could be as simple as some vouchers or even some small hampers that you can get on ADAM.

3. Virtual Lunch/Dinner Party

Image Source: Lara Antal / thespruceeats.com

Similar to the Zoom party concept, you can host a lunch or dinner session over skype or any group video call application to have a meal with your friends just like old times.

But instead of having everyone to cook their own meals, here are two ways on how you can boost your team morale through food:

  1. Send pre-packed food to their doorsteps
    To recreate the atmosphere of Chinese New Year, you can even get a caterer to prepare some hearty Chinese homecooked meals and deliver them to their houses.

    However, this could potentially be a logistical headache as you need to get everyone’s address and arrange for their meals to arrive at a particular time, otherwise, you will have some hungry looking faces on the screen.
  2. Give out e-vouchers
    To avoid a massive headache on logistics, it would be easier to just hand them e-vouchers rather than physical vouchers. All you have to do is to purchase a bundle of e-vouchers and email them to your colleagues’. Once they have received the e-voucher, they will then be able to purchase their food and have it delivered to their houses at a specific them by themselves.

    E-vouchers, however, have difficulties by themselves. Every e-voucher has a unique code and it would be a tough job to keep track of all the e-vouchers that you’re sending out. But don’t worry, keep reading to point 6 for a solution.

4. Virtual Lou Sangs /Yu Sheng

For years and years, we have been blaming our colleagues for making a mess on the table after the lou sang session.

Well this year, you can do it in the peace of your own house with individually packed lou sangs that you can order online or place a request for quotation on ADAM for bulk purchases. You can then compete with your colleagues after to see who has the cleanest table after the lou sang and you will figure out who is the culprit to the mess after all these years.

5. Sending Chinese New Year Gifts To Your Doorsteps

One thing we will miss this year for sure is our yearly house visitation and bringing oranges to our colleagues’ houses, trying out and sharing Chinese New Year snacks as we go to different houses.

Worry not, because this year, you can still give them Chinese New Year gifts whilst keeping a distance. You can get hampers, cookies, cakes, and even oranges online and have them delivered to your colleagues’ doorsteps. Employers can also show their appreciation and gratitude to their employees by giving them gifts.

Hampers, gift boxes and cookies available on ADAM

Check out our Chinese New Year 2021 catalogue from Supplycart to gift your employees this Chinese New Year.

6. Can’t Give Ang Paus? Give Vouchers Instead!

Giving red envelopes (ang pau) is a huge tradition in Chinese culture. But living in this situation makes it hard for us to meet each other physically to pass ang paus to one another.

Hence we are suggesting a different way to pass ang paus around this year. Instead of giving cash in your red envelopes, why not give out e-vouchers instead? Living in 2021 where online shopping is now part of our lives, these vouchers might be a more practical gift.

Hop onto ADAM to get yourself a variety of e-vouchers that you can present to your colleagues this Chinese New Year such as:
1. Grab Food
2. Lazada
3. DahMakan
4. Starbucks
5. Touch n’ Go & many more…

E-vouchers available on ADAM

Sending out bulks of e-vouchers can be tricky especially when you have to keep track of each voucher’s code. Not sure how to send them in bulks and you need assistance?

Worry not, our value add includes automating the process of sending each e-voucher to your individual colleagues.

7. Virtual Lucky Draw

In every company dinner, we all look forward to the end of the event where we have a lucky draw and we anticipate getting the largest hamper available on the stage.

Whilst company dinners are forbidden due to the Covid situation, the lucky draw isn’t! Employees can purchase hampers and use virtual lucky draw roulettes to let luck choose their winners. 

Head to ADAM to source for the hampers of your choice and then, open fortunewheel.com, key in your employees’ names and spin the wheel! Alternatively, you can also have a look at our Chinese New Year 2021 catalogue, to check out the products available on our platform.

With all these ideas, there are no setbacks to celebration during quarantine times. All you need is an internet connection, a computer or mobile phone, and an ADAM account to get your gifts. So go ahead and turn on your festive mode!

Chinese New Year products available on ADAM

Log in to ADAM today and search for “Chinese New Year” or “CNY” and you will find the products mentioned in the above to re-create your Chinese New Year fun virtually.

If the items that you are looking for are not in the procure page, kindly email us at hello@supplycart.my or contact us at +60 10-233 0210.

[ADAM] December Feature Updates

Goods Received Feature

One of the common questions finance and procurement teams ask after a purchase is, “Have our purchases arrived yet?” followed by a, “Should I make the payment now?”

If you relate to this struggle, this feature is meant for you and your team.

Goods Received (GR) is a feature on ADAM where payments are temporarily withheld. This ensures that the transaction between vendors and customers have been successfully fulfilled before the payment is released to the seller.

The GR module is automatically activated once the “Received Items” button is clicked. Once clicked, both vendors and the finance and or procurement teams will be notified that goods have been received in an acceptable condition, and payment can be released promptly.

Here is how it works:

After you’ve made your purchases via ADAM, your order dashboard should look like this. An orange alert sign and the status should show “delivering”.

Orange alert sign and delivering status

Once your item arrives, you can head back to ADAM and click on your order number and hit the “Received Items” button to confirm your goods received and the status will be changed to “Complete”.

“Received Items” button located at the bottom right

Before you click on the “Received Items” button, please do ensure that:

  • You have received all the item you purchased through this order 
  • You have received the correct size, colour and/or variation you ordered
  • Item is NOT damaged
  • Item is working as per intended 
  • Item is as per claimed by the seller (from product picture and/or product description)

Do be informed that once you click on the “Received Items” button, you are confirming that your purchased goods are in a good condition and you will not be able to undo the process. If you have issues with your order, please contact our customer service at hello@supplycart.my or you may WhatsApp us at +6010-2330210.

Settings Update-Purchase Requisition Feature

We also understand that some different companies have different procurement policies. Some companies have requires to have their specific vendors, some ask for the price of the requested items and some don’t ask for anything. They just want to know the items requested by the team.

When the “vendor” feature is enabled, you must fill up the required sections to proceed.

This is why our latest feature update also allows you to change your Purchase Requisition (PR) settings according to your own company’s adjustments and policy. You may turn them on and off according to what your company would find most helpful.

You can now have the ability to turn on an off the functions according to your company’s needs.

Settings Update-Removal of Warning Pop-up

Do you realise that every time you attempt to change a setting, you would receive a warning notification saying, “Are you sure you want to proceed with the changes?”. It is good that it warns you in the case that you make any changes wrongly. However, at times, it can be annoying when you are trying to make 10changes to the setting, and the warning pops up 10times.

With our newly updated features, you can now quickly change your settings without the warning pop up again. By removing the warning feature, we are helping you to increase efficiency by reducing the time need to close the warning window every time.

Key Differences between Supplycart and B2C Marketplaces

Venturing into Supplycart’s marketplace (through ADAM), you might be wondering the differences between the offerings there compared to the usual marketplaces such as Lazada and Shopee.

At first glance, both marketplaces may appear similar in terms of design and layout, but the various contrasts soon become evident upon browsing further. In the following article, we highlight five major differentiating points and features available on ADAM that you can take advantage of today.

#1 Product Categories – B2B vs B2C

One of the main differentiating points is that Supplycart’s marketplace is designed with businesses in mind, therefore caters to business needs, rather than the consumer market. You would find the range and categorization of products and services on ADAM quite different from the general B2C marketplace.

Functioning as a B2B marketplace, ADAM serves the fulfillment of businesses’ day to day operational needs. With that, the product categorization in ADAM is designed to facilitate easy searching of business-related supplies and solutions, such as office facility maintenance products, printing services, safety and PPE, etcetera.

Meanwhile, the type of products available in B2C marketplaces are more for personal and household consumption, for example, health and beauty, kitchen appliances, clothing, etcetera.

As a user, you would probably discover an overlap of items such as food supplies, beverages, cleaning items, stationery available on B2C marketplaces as well as on ADAM. That is because these items apply to both consumer and business markets.

On ADAM, there are more than 25 business related-categories (B2B) such as corporate gifting & premiums, facility maintenance equipment, pantry, office furniture, and many more, which you can purchase to address your organisation’s needs.

While most marketplaces exist independently from an e-Procurement software, we have built ADAM with a closed B2B marketplace providing more than 30,000 products and services options in its “Procure” function.

Interested in finding out more? Sign up an account on ADAM

#2 Easy Price Comparison

It is common in marketplaces for multiple suppliers to offer the same product. In fact, this is what sets marketplaces apart from individual e-commerce websites as you are able to access multiple options and have flexibility on your selection based on price point and vendor reliability. However, this translates to the additional time required to compare different vendors and prices manually.

Furthermore, different naming conventions of the same item can often lead to confusion. Take, for instance, you observe that two products that are named differently even though they are identical. An example would be “MILO Active Go Softpack (2kg)” versus “Nestle MILO Activ-Go Chocolate Malt Powder (2kg) .

As an avid marketplace buyer, you would probably identify with the experience of double checking whether you are buying the right product or wondering whether you missed out price specifications to have caused the price difference.

We understand how this process could be tedious and confusing; hence ADAM is designed to bring the best of both having multiple vendors while allowing users to compare the options quickly.

Sign Up and access quick price comparison with ADAM

On ADAM, we provide comparisons with one glance so that you can quickly compare prices, vendor reliability, lead time, and minimum order quantity of the product you are looking for. Our product specialists go to great lengths to consolidate products with different naming conventions so that you know for sure that there aren’t duplicated products within the system.

If you are looking into integrating or “punching out” the marketplace with your existing e-Procurement software, this is a value add to avoid having duplicate product items in your system. This would save your team precious time from cleaning data.

#3 Bulk Purchases for Businesses

Getting products at the cheapest price point would be a key concern for both businesses and consumers. Businesses have the advantage of obtaining better prices through their need to obtain products at a larger quantity.

This brings us to the third differentiation point – the ability to request better pricing for bulk purchases.

On ADAM, you find products with “bulk prices” available on the “Procure” function., for example, A4 Paper being priced by 1 ream and 100 reams. Alternatively, you can request a quotation through the e-Sourcing feature for a custom quotation if the item is not readily available at the quantity you are sourcing.

The e-Sourcing feature on ADAM provides an indication of prices offered by the different vendors and allows you to ask quotations from up to three vendors. Supplycart sends your quotation requests to the selected vendors, and once it is available, users are notified through email and easily track them under the “Quotation” feature on ADAM.

This allows businesses to quickly access customised pricing and obtain the best bargain for the purchase.

#4 Source for Both Products and Services

While most marketplaces out there (B2B and B2C) usually specialise in either a product or service segment. Popular service marketplace platforms such as Kaodim and Recommend.my exists independently.

The general user experience involves signing up on at least two platforms, track fulfillment, and complete payment independently. Understanding how this process may be a hassle, ADAM aims to provide convenience to its users by incorporating the sourcing and procurement of both product and services within one platform,

On ADAM, you will find solutions for events, printing, videography, HR-related services, transportation, and many others offered by a variety of service providers. By sending in a quick form, users can request a price quotation based on the specifications of the services sought after. Within 2-3 days, a quotation will be made available for further confirmation and negotiation.

By consolidating the procurement of products and services, companies are able to enjoy improved efficiency relating to sourcing and spend visibility of departments and branches.

#5 Business Purchasing Functions

While you would find similar e-commerce features such as “creating your favourite list, repeat purchase, order tracking,” there are several value-adds that apply specifically to business purchasing purposes available on ADAM.

As a consumer, you are able to make direct decisions for items purchased for personal consumption. Business users, however, have to adhere to purchasing policies placed to protect the company’s best interest. Such policies may include generating at least three quotations for purchases exceeding a certain value, obtaining relevant stakeholders’ approvals, or ensuring a purchase order is issued before an order is made.

ADAM is designed to help companies ensure purchasing policies are complied with while providing a convenient and easy-to-use experience for users. Companies can choose to customise their purchasing experience with the following features:

  1. Multi-users – as compared to B2C marketplaces where users buy for their own, users can invite other company purchasers into the system.
  2. Consolidated company purchases – ADAM provides an overview of a company’s purchases, delivery status, invoices and other related documents
  3. Generating quotations from the cart – users can generate quotation based on the items on their cart within one click
  4. Spend analytics – live review and easy reporting of company’s consumption and spend reports
  5. PO compliance – compulsory PO number input is required before a purchase can be made
  6. Approvals – customise up to 5 tiers of approvals based on company requirement

Wrapping Up

With the 5 key differentiating points (summarised in the table below), we hope that it would help you understand Supplycart’s marketplace (ADAM) and its functions to help empower business purchase more effectively.

ADAM, a built-in mind for business purchasing purposes, is aimed to help companies streamline their purchasing processes and provide convenience to its users.

Get to know more about ADAM and its extensive features for indirect spend solutions here.

If you are a vendor and would like to list your item, please indicate your interest here.

A Virtual Internship

As an international student pursuing my degree in psychology, my internship with Supplycart was part of this exhilarating journey. I once pictured my weekday mornings to be frantic with me skipping breakfast, rummaging my closet to choose the perfect outfit for the day, and storming out of the house to catch a ‘grab’ or the train to get to work. However, unexpectedly a pandemic that shook up the world made me settle for a virtual internship that I did from my home country.

Getting Started

I began my internship with slight dejection because working from home meant that I’d be missing out on small things such as commuting to work, working in an office environment, meeting colleagues in person, team lunch and office celebrations, that are integral for a complete work experience. Still, my virtual internship with Supplycart turned out to be an incredible experience of withstanding challenges at a time of crisis.

Marketing & Sales Teams at Daily Stand-up Session

Experiential Learning

I was glad to do my internship with Supplycart, Malaysia and enjoy the privileges of working from home. The entire experience was truly enlightening on several aspects. As a marketing intern, my role primarily centered on creating relevant content. So, I learnt and practiced marketing techniques such as writing and designing content for targeted audience in various formats (blog articles, info-graphics, PDF booklets, and short videos), creating social media posts and organising webinars to promote the company’s services. Webinars were a great way to build brand awareness and organising these events were highly collaborative, giving me the opportunity to interact, plan, and support other teammates.

Supplycart’s Zoom Webinar on June 24, 2020

Content writing involved a lot of research on various procurement topics e.g., procurement compliance, vendor management etc. and a firm understanding of what the company has to offer. This was when my research and writing skills from doing various assignments at the university came in handy.

As someone with almost no background in business, I got to learn business/procurement terminologies such as tail-end spend, maverick or rogue spend, spend visibility, quotations, purchase order (PO), and supply-chain etc., which were also some interesting basics of the business. Also, as a psychology student, this internship was a wonderful opportunity to see the psychology in marketing. Marketing techniques involved leveraging several social and cognitive psychology concepts such as selective attention, confirmation bias, information gap theory, principle of reciprocity and many others.

In this internship, I was exposed to website and blog management as I used WordPress for posting marketing contents on the company blog and website. I gained an understanding of web analytics as I monitored blog traffic, reach and engagement of social media posts, and observed website visitor behaviour using the Hotjar tool. So, I could always easily check whether and how my content marketing efforts were working! Understanding viewer behaviour was important to make constant improvements to the website, blog and marketing materials.

I just felt glad to be part of this digital age as several online tools and softwares helped bridge the distance and reach my goals during the internship.  I was introduced to collaborative tools such as Trello, Slack and Whereby to effectively coordinate, discuss and share task progress daily. Content management system/software application (WordPress), customer relationship (ActiveCampaign), social media management platforms (Hootsuite) and other websites or applications e.g., Eventbrite, were initially new to me, but over time I was using them extensively for marketing tasks.

Online Collaboration/Project Management Tools

I liked the SCRUM framework that the entire company works on. I think it is a great system that enables effective collaboration at the interdepartmental and intradepartmental levels by having members working in sync, reflect on individual and team performance every week, identify issues, make improvements, appreciate, motivate, plan together and achieve goals.

The Dream Team

I have to say that working with the entire marketing team i.e., Munira, Ringin and Rebecca was delightful. They were so friendly, accommodating, supportive, motivating and professional at the same time. My supervisor – Rebecca, a cheerful and affable person, always had good things to say to me and gave lots of feedback (positive and negative) on the content I produced. She was super encouraging, welcoming questions and made me constantly improve on the areas I had to. She gave me the opportunity to explore and experiment at times. I was able to exercise my creativity and try things that I was not familiar with e.g., I did video editing for the first time. During my time at Supplycart I felt my efforts were recognised and appreciated that I was looking forward to work everyday.

Marketing Social Media Planning with Team

At Supplycart, the marketing team worked closely with the sales team and so, by attending the SCRUM sessions and ADAM onboarding/demo sessions with both teams, it was interesting and insightful to understand the sales team’s functions as well.

To Sum it Up

This internship has taught me some digital marketing strategies and allowed me to experience the typical workings of a marketing team in an organisation. This internship has also enlightened me on the various types e.g., social media marketing, email marketing, and components of marketing e.g., content creation, running ads on social media, SEO, analysing reach and viewer response/engagement etc. Therefore, I have developed some technical skills, improved soft skills such as business communication, teamwork, time management and gained exposure to new digital or technological tools.

Overall, this marketing internship has been an enjoyable learning experience, having gained valuable insights into B2B marketing and e-procurement. It has increased my interest in the field of marketing, and I hope to grow this knowledge and experience further.

Although I was waiting to work alongside everyone in person, it has been fantastic interning virtually. Thanks to Supplycart for giving me this opportunity at a time of global crisis, letting me fly towards my graduation!

Is Remote Working The Future?

One element that is constant in every company is change. However, leaders may need to ask how prepared their company is in adapting with change.

Fortunately, the availability of technological advancements has enabled us with multiple tools to perform our work better and more efficiently than before. For many companies, technology has also transformed the dynamics of their business operations.

Today, companies are starting to shift from working in the office to remote working. Why are big companies such as Microsoft, Google, Ford, and Shopify leaving physical offices behind?

Although the biggest driver to this change is the recent COVID-19 pandemic, it isn’t the single motive behind this shift. The pandemic can be seen as a gateway to this change, remote work serves as a flexible work arrangement that is proven to drive productivity, efficiency and creativity among workers.

According to Forbes (2018), a flexible work environment has been shown to decrease stress, increase levels of job satisfaction and assist workers in maintaining healthier habits. 

Today, remote working is already making its way into new work arrangements. So how can companies prepare for this new normal?

Setting a clear direction

Implementing new guidelines for a new direction would help support your employees and organization as a whole

Leading teams into a new direction may be tricky as employees may feel uncertain and be overwhelmed by change. Therefore, by setting a clear direction of where the company is headed – employees can have a fundamental understanding of the change.

Start by communicating

From small to large organisations, effective communication is an indefinite key in reaching to employees.

Communicating effectively keeps everyone involved in the loop, and more importantly instills the principle of inclusiveness within the organisation.

Alongside setting a new direction for a common purpose, employees can be more proactive in planning for their own goals to align with the company’s direction.

Part of communicating a new practice is to set a new direction for a common purpose. This would allow employees to understand what changes they can expect.

Providing guidelines and setting expectations

Laying out guidelines for working from home would help ease the transition process for employees to adapt to a new normal.

Guidelines should provide employees with adequate information on how to conduct their work remotely, what platforms to be used for communicating and collaborating as well as what support is available for them. Taking this early step would provide clarity for the whole organization.

Additionally, communicating goals and setting expectations among teams and individuals will help promote a smoother transition. With clear expectations, teams would be less likely to stray away from the new direction the company is taking. Setting goals and expectations is crucial to ensure that performance is maintained to meet the set goals.

Adapting new practices

To lead teams into a new direction, old practices need to be revamped to fit with the changes. Similarly, to achieve different results, different practices should be put in place.

Remote working might be an attractive arrangement for most, but for those who are not used to working away from their office – how can leaders ensure a smooth transition for them?

We could expect to see an increase in work-life balance among employees – not just for parents, but single adults too. When an employee is able to balance between their personal responsibilities and professional role, a healthy work-life balance is achieved.

Traditional work arrangements often hinder individuals from meeting personal duties. This causes them to skimp on work to fulfill personal responsibilities such as family commitments and childcare.

Therefore, instead of having strict work arrangements, organizations should consider relaxing the rules. With flexibility, employees can be enabled to manage their time better – completing their tasks and meeting personal commitments, leaving a person more fulfilled.

Based on a 2009 survey by CEB (formerly known as Corporate Executive Board) on a study of work-life benefits, the report found that people who are happy with their work-life benefits work 21% harder and are 33% more likely to plan to stay at that organization.

But how can you ensure that success is achieved with all your employees working remotely? To mitigate potential problems, it is vital to have strategic planning before diving straight into implementing new practices.

Managing remote teams

Transitioning from traditional work practices to remote working would mean a change in how work is done. Therefore, employees will need to be given sufficient information, materials, and equipment to perform their tasks.

Gear up teams

Remote working may be seen as a challenge for collaboration, however that may only be the case if teams are not given access to tools available for them to collaborate. Most remote working teams are utilizing cloud-based software such as Slack, Hubspot, and Google. Therefore, companies can take advantage of these available softwares.

Cloud-based softwares would serve benefits in:

  • Promoting remote collaboration between teams and within the organization
  • Provide visibility in work progresses
  • Helping teams stay on track, ensuring deadlines are met
  • Automating manual work processes
  • Tracking sales by providing updated numbers regularly in real-time

Measure for success

Based on a survey conducted by Regus, 61% of companies in Malaysia use specific efficiency-monitoring reporting systems, while 65% of remote managers use video calls to communicate with their teams (43% globally). 

Managers may find it challenging to coordinate teams across multiple locations, but when teams are equipped with the right tools – coordination would be seamless.

With platforms such as Hubspot, Trello, Slack and Google, leaders and team members are able to measure success for projects and tasks being done. These platforms provide real-time updates that enables each party to ensure progress is being made and whether deadlines are being met.

Remote collaboration

Video calls help keep the human touch in remote working

Meetings are an essential part of collaboration. So how much of an impact does remote work have on meetings? Fortunately, aside from not being able to see your team and employees face-to-face – meetings can be just as productive virtually, if not more.

Engaging for impact

Platforms such as Zoom and Google Hangouts are widely used by organizations to conduct meetings virtually. But how do you keep your employees engaged when everyone is in different locations?  

Here’s how you can ensure meetings are productive and employees are engaged:

  • Set agendas ahead of meetings – this allows everyone to prepare beforehand and stick to the point of the meeting. Those involved will also be informed of the purpose of the meeting and what objective is aimed to be achieved by the end of the meeting.
  • Set time expectations – it is easy to stray away during discussions. When meetings last longer than expected, people’s concentration tend to drop too. Therefore, setting time expectations ensures the meeting is on track and teammates stay engaged.
  • Use video – being able to see each other’s face allows for a more humane interaction. Messages would be conveyed better with the presence of facial expressions, body language and verbal cues. Without these elements, it is easy for misinterpretations to occur.
  • Get immediate feedback – find out how useful the meeting was and how it can be improved moving forward.

Meetings should be meaningful and interactive to avoid time wastage. When employees are kept engaged, more impactful outcomes can be expected to drive positive results.

Overcoming barriers

When adapting to change, companies may need to go through minor to major restructuring in certain areas. Leaders should keep engagement in mind when designing a new structure for change. Put it simple, sustainable structures should be kept human-centered and be aimed for a results-driven experience.

But why is designing for engagement so important? Moving from traditional work arrangements to remote working would inevitably change the dynamics of a business’ operations and how teams collaborate.

Therefore, having structures that centers around engagement would not just work in favour of employee motivation, but meeting organisational goals. Additionally, it is an opportunity for businesses to nurture an outcome-driven culture.

Keeping remote workers engaged can be challenging, but it does not have to be. Therefore, with proper planning and execution of best practices for a new direction, organisations can minimise the risks of potential challenges when shifting to remote work.

Some challenges to remote working includes:

  • Communication issues
  • Lack of human interaction
  • Lack of face-to-face supervision
  • Maximising productivity

However, these potential barriers to remote working can be addressed when organisations have planned ahead. That is why having a clear direction is fundamental when having your teams shift to a change.

That being said, effectively communicating with employees on expectations and guidelines will help organisations lead their teams to meeting goals – despite collaborating remotely.

Ready to digitise? Let ADAM simplify the process for you.

What to Look for in a Good e-Procurement System?

Over the years, digital technology has given mankind the power to conquer the impossible. It continues to solve man’s greatest challenges, making lives easier. In-fact several businesses thrive on these technological developments and many are gradually gravitating towards digital advancements for its advantages.

Discoveries, inventions and innovations always began with a question or a problem that eventually brought about revolutionary changes to our lives with a solution. E-procurement is one such solution that was found to transform the way you procure and tackle procurement inefficiencies and problems to maximise gains. So, if you are a business in this digital age looking to ease your sourcing process through an e-procurement system or technology, well done! That’s a smart consideration.

As with anything new, it is natural to have a lot of questions and doubts while choosing the right one from a range of platforms out there. To adopt this procurement concept that is gaining popularity in the business circles, start by asking the right questions.

Since, making every penny count is fundamental to procurement, before jumping onto invest in an e-procurement system, examine your options with an established set of criteria and standards to fetch a top-notch platform that is of value for your money:

#1  User-friendly Interface

Getting your procurement team accommodated to an overly complex procurement platform will definitely cost you time, money and resources as employees will have to go through training and develop a sense of comfort in using it. It becomes even more big of a challenge if the team includes several aged employees, who are resistant or slow to adapt new technology. Therefore, if it is a difficult software to handle, better not consider it.

When the platform is easy-to-use, employees spend less time getting adjusted and make fast, error free purchases. Throughout the entire selection process, never forget that the whole point of adopting an e-procurement system is to increase your efficiency. You can judge the interface by attending a demo session or take up a free trial if any.

#2 System Security

When an e-procurement platform boasts a number of capabilities and handles a wealth of your information, it is important that the system’s security is not compromised. Look for the procurement service provider’s user security information. Particularly, check their terms and conditions, legitimacy and read the privacy, security and user rights clauses for any clarifications. They should guarantee that your company’s data will be kept confidential and you must feel confident that you are in safe hands.

#3 Permission and Approvals Feature

To exert control over unnecessary purchases, supervise budget conformity and prevent exploitation of the team’s power to procure, the system should have approval levels and access controls. These features will allow only specified users to make authorised purchases. This ensures your data is in the right hands and is safely used. Hence, a vital feature to look for.

#4 Spend Visibility Feature

Since procurement as a strategic function aims to forecast needs and minimise expenditure where possible, a spend analysis is crucial to make savings. Having spend analysis consolidated on your procurement system makes it easier to monitor purchases over time and plan accordingly for the future.

#5 Integration Option

Many companies use accounting softwares to better manage their transactions. Since procurement is a buying activity that involves making purchase orders (PO), getting quotations, pricing agreements, and making online payments, they deal with a lot of information that is of interest to the finance and accounting team. So, choose a system that can seamlessly combine with your existing finance/accounting software. This integration will help track all purchase related money matters in a single platform leading to easier, transparent and accurate data management.

#6 Meets Your Demands

A procurement system should be able to onboard your preferred suppliers to meet your needs, Additionally, if it provides a wide products and services database, identifying suppliers and requesting quotations becomes much easier from an integrated platform. Check whether the system provider’s suppliers are certified and maintain quality to ensure you collaborate with trustable parties.

#7  Provides Customer Service & Regular Communication

A good brand never forgets its customers after purchase. Thus, the e-procurement software provider that you are looking at, should have channels to actively communicate with their clients. They should be able to offer support at times of technical issues, send updates to clients on new features and installments. A way to see their active communication would be to check their social media update frequency and their responsiveness to inquiry calls and emails from prospects.

#8 Well Recognised Brand

Despite the procurement system’s impressive array of features and abilities, you may still feel apprehensive about taking the plunge. You may think “what if they are not able to deliver their promise?”, “what if my money goes waste”, “is this suitable for my organisation?” and more mind rattling questions.

It is perfectly normal for your mind to be clouded with doubts before making the final call.  So, do some research on the e-procurement service provider’s industry presence and recognition. Look for information on the platform provider’s past and current customers, type of industries they work with, read client testimonials and online newspaper or magazine articles they are featured in. This should be able to build some trust and confidence in what you are about to invest in.

Ready to grab the perfect procurement system for your organisation? 

Then, digitalise your procurement with ADAM. This e-procurement system hits every single point discussed above and should be in your “check out” list for what it has to offer:

1) The system is well categorised with clearly labelled sections and has simple arrangement of functions. The simple layout and easy-to-use interface do not demand for tech savvy users. You can experience stress free consumer-like shopping by setting up company catalogues on ADAM.

Want to see it or try it yourself? To book a demo with us follow our page for latest updates or sign up to start your free trial.

2) Supplycart takes the effort to ensure security and provide the best sourcing experience to its clients. Keeping customers’ interest in mind and respecting their privacy, the terms and conditions, related security and privacy policies are all presented in detail for awareness on the company’s website.

3) To support various organisation’s interest to effectively control and supervise all purchasing activities, ADAM has 

  • Approval Feature you can set up to 5 tiers of approval for authorised purchases.
  • PO Feature users must key in PO number before making purchases, supporting the “No PO, No Purchase” policies.
  • Catalogue Feature – for guided buying to ensure users buy from the right vendors at the right price.
  • Contract Pricing to easily view contract details and pricing agreements with multiple suppliers.

These features help prevent rogue spend and exploitation of office resources by establishing procurement compliance.

4) Companies can gain spend visibility by collecting accurate and vital data on their purchases to forecast and plan spend through ADAM’s

  • Spend Analytics Feature – users can observe spend across departments over time on different product categories. They can generate reports or charts of expenditure for better planning and maximise savings in the future.

5) ADAM can be integrated with finance and accounting softwares such as Xero, SAP (Open catalogue interface) and even custom integrations are possible. Book a consultation to learn more about the possibilities and process.

6) On ADAM, you can view and select from over 900 suppliers for over 30,000 products and services. Also, you can manage your vendors and make effective purchases using

  • Vendor Reliability Scores – constantly monitor vendor quality and performance.
  • Vetted Vendor Database – procure from a collection of suppliers who are certified and meet business standards.
  • E-sourcing feature – compare prices from various suppliers on a single window.
  • Vendor Management – onboard your existing vendors, manage vendor registration, and payments with multiple suppliers on a single platform.

Proper vendor management increases savings and helps meet your demands even at times of crisis.

7) Supplycart values its clients and continuously strives to provide effective solutions to tackle problems with your procurement. Therefore, for any assistance contact the customer support team. Supplycart regularly communicates with clients and shares updates through social media channels such as Facebook and Linkedin. So, don’t forget to visit our page!

8) ADAM helps more than 1, 600 companies to procure efficiently. The solutions are offered to a variety of brands and labels of all sizes. Grab, Loreal, Unilever, and Evolution Wellness are some brands to name a few among many. See what they have to say about ADAM here. Supplycart has also been featured in ‘The Edge Malaysia’, ‘The Star: the people’s paper’ and other online news platforms.  

Switching to e-procurement is a good move, but requires careful consideration of its suitability to your business and identifying the right software provider. Hopefully, the points discussed make the selection process easier for deciding on the right system for you.

Digitalise your procurement with Supplycart. Adopt ADAM, the ultimate e-procurement solution for business benefits.  

Getting Stakeholders on Board With Procurement

The role of procurement is constantly changing and new approaches are needed. Procurement leaders transform the old process and replace it with the new ethos, method, and technology. However, the adjustment also requires work from all departments across the organisation to building good relationships with the stakeholders.

There is no textbook answer to swiftly transform and establish effective engagement. Still, best practices exist and certain approaches can be implemented to assert successful and continuous procurement transformation. We have put together some tips to help you engage with different stakeholders more effectively:

#1 Aligning Processes and Goals

Aligning operational processes increases the smoothness of the workflow between procurement leaders and stakeholders to build a more cross-functional team.

Additionally, it is also important to ensure strategic goal alignment with stakeholders by getting them involve in the procurement process. It can simply be done by ensuring everyone is well aware of the objective of the activity and updating the progress from time to time.

Thus, incorporating these two elements will not only help to streamline procurement processes but also the organisation as a whole as a shared responsibility between different team players within the organisation.

#2 Understanding Procurement’s Roles

The traditional role of procurement is often marginalised as they are in many cases perceived as a mere cost reducer in an organisation.

Resetting the narrative of their role to their counterparts gives them a higher chance to recruit key stakeholders to become the agent of change and transform the organisation to a whole new level. Communicate more to help stakeholders be more aware of the other roles of procurement in their business. Gain better understanding of what each department’s primary role are, daily challenges and the objectives they set for themselves to improve procurement’s image in the organisation.

In order to improve procurement’s image, leaders need to understand the role of other department in the organsation and ho

#3 Increase visibility of procurement activities

Procurement’s primary focus should not only be seen as delivering cost-saving to the organisation for it will only mask the visibility of other procurement competencies. Instead, it should also extend to other capabilities including finding sustainable suppliers to source, mitigating risk, and increasing compliance. By doing so, the visibility of procurement activities can be increased. Then, procurement leaders can start focusing on non-cost cutting innovation and their additional benefits such as:

• Risk management

• CSR consultancy

• Finance expertise

• International and domestic consultancy

• Innovators

Consequently, once the strategic partners and benefits are recognised, procurement leaders can start finding metrics to measure their success on the other part of the business and perpetuate the success of the procurement process.

#4 Managing Organisational Communication and Support

Adapting to change can be uncomfortable and the same goes for implementing a new procurement strategy. To ensure a smooth transition with the stakeholders, continuous communication needs to be maintained. This helps to reassert that each of the stakeholders’ perspectives is highly valued by the procurement team. It is more likely that they are willing to carry out the new strategy and get the work done on their end which leads to the growth of the organisation.

Many organisations recognise the importance of stakeholder engagement. Despite that, the effort to engage effectively often falls short. Plus, transforming a company’s procurement process is not an easy task, but the process can be streamlined with each department having a better understanding of different roles they have within the organisation. It warrants effective collaboration and increases long-term business growth.

Working with different stakeholders for a seamless procurement can be time-consuming and we understand what you need to go through to streamline the process. Therefore, we are here to walk you through every step to ensure that you can experience the digitalisation process with ease. Starting from consultation with our team member to walking through the requirement with different stakeholders and successfully digitalise your procurement process with ADAM.

Switch to maximise the impact of collaboration for a risk-free procurement process.

Procurement Risks & Ways to Reduce Them

There might be a general conception in business that risk-taking gives you the chance of success. Perhaps, this is true as business and political leaders in heights of their success quote risk-taking in such positivity. For instance, Thomas Jefferson once said “ with great risk comes great reward”.  In support, a research shows that risk-takers are smarter and another revealed risk-taking enhances desirable outcomes at work.

However, for procurement leaders being smart is not to play with uncertainty rather look for stability and reliability. Simply put, procurement has no room for risk when it has moulded into a careful, strategic function of controlling spend and increasing gains for an organisation. 

Procurement andriol tc risks can be any behaviour or component of your procurement efforts that can potentially lead to significant losses and unsatisfactory fulfillment of your business needs.  So, it is vital to mitigate risks or challenges associated with your procurement process. 

Here, we discuss top risks along the procurement process that businesses of all sizes commonly deal with and shed light on ways to reduce or prevent them.

Poor Examination of Business Requirements

Procurement arises when departments or divisions in an organisation encounter a need for certain products or services. A possible mistake here is ordering excessive items or ordering insufficient items. A non-practical schedule and budget add to this misevaluation and result in waste of time and money.

Well it’s not just about the risk of throwing money down the drain! Such miscalculations may even negatively affect work goals such as delayed projects and producing substandard outcomes. Which can lead to customer dissatisfaction, loss of trust and brand loyalty, placing the entire brand at risk of losing both existing and new clientele. You are looking at a potential decrease in sales or revenue. So, this is something no company would want to jeopardise on.

To avoid over or underestimation of items, track consumption or usage regularly, carefully evaluate needs, plan a practical schedule and budget. Importantly, make purchases only when you really need them, do not make buying a strict routine.

Ineffective Vendor Selection and Management

As a business, your ability to meet your clients’ demands or expectations partly relies on your vendors. After all it is your suppliers who help fulfill your business needs. They certainly are the hidden gems to your success. Which is why it is crucial to choose the right suppliers. Who are the right suppliers? At a basic level, those who can provide stable, reliable supplies at good prices for you. When companies do not source from reliable suppliers, order misplacement, incorrect and delayed deliveries are a few problems of many that pose as a risk of failing projects and shoddy production of the brand. Again, eventually affecting your customer base. Thus, good vendor selection is essential.

Once you select dependable suppliers, establishing strong ties is vital as a good relationship with your suppliers helps minimising cost through striking special deals and discounts. Some suppliers may even become flexible i.e., willing to take in your last-minute orders and tend to your fluctuating demands. Therefore, your vendors should be considered as your partners, for these are some powerful collaborations.

Dealing with Inaccurate Data

Manual procurement is a lengthy process that involves long paper trails or email threads from purchase requisitions, approvals, to placing PO, tracking order with vendors and payments, making the procurement team prone to confusion and overlooking essential information that can lead to delays and missing out on deals. Additionally, in terms of tracking expenditure over time, manual methods of data entry into excel sheets may be time consuming and are susceptible to errors.

Therefore, digital solutions for procurement data management might be worth considering.

Rogue Spending

This is a type of spending behaviour, where purchases are made outside pre-negotiated contracts leading to profit reductions. This can result from the lack of clear spending policies, poor contract management, and no control over using office resources and privileges. Additionally, most users find their procurement process and system to be lengthy and complicated that they often look to escape the system and bypass control processes.

Thus, lies the compliance risk and financial risk of uncontrolled expenditure and incurring significant losses in the long run. Hence, an aim here would be to establish procurement compliance.

Talent Deficit

As with any job function, the procurement team should include individuals of the right skill set. Good communication, relationship management, taking initiative, driving change and ability to persuade are some skills that may come handy in procurement.  When such skills are not adequate, they may practice inefficient methods that can affect the procurement team’s objective of maximising gains.

Therefore, it is important to hire the right individuals or train individuals to practice efficient procurement. There are several workshops available for companies to develop essential skills such as effective communication, leadership, persuasion etc., in their employees. The HR and Training services listed on Supplycart might be of interest to you now. Companies can also design specialised training or practice sessions for employees when digital procurement solutions or systems have been newly adopted.

How to reduce procurement risks?

Digitalise your procurement for risk free purchases.  Adopting a good e-procurement system, as ADAM reduces chances of procurement risks through several beneficial features explained:

1. Select the right suppliers and manage them effectively through

  • Vendor Reliability Scores – constantly monitor vendor quality and performance.
  • Vetted Vendor Database – procure from a collection of suppliers who are certified and meet business standards.
  • E-sourcing feature – compare prices from various suppliers on a single window.
  • Vendor Management – onboard your existing vendors, manage vendor registration, and payments with multiple suppliers on a single platform.

Proper selection and management of suppliers enables cost reductions, significant savings and meeting your demands even at times of crisis.

2. Collect accurate and vital data to forecast or plan spend through

  • Spend Analytics – Gain complete insight to the company’s spending activity through computerised tracking. Observe spend across departments over time on different product categories. Generate reports or charts of expenditure for better planning and maximise savings in the future.

3. Control rogue spend to prevent profit reductions through

  • PO Feature – users must key in PO number before making purchases, supporting the “No PO, No Purchase” policies.
  • Approval Feature – make only authorised purchases. ADAM allows setting up to 5 tiers of approval.
  • Quotation and e-Sourcing – generate up to 3 quotations from different vendors or click to generate quotation from your cart.
  • Catalogue Feature – guided buying to ensure users buy from the right vendors at the right price.
  • Contract Pricing – easily view contract details and pricing agreements with different vendors.

These features help establishing procurement compliance by keeping fraudulence and unmanaged spend at bay.

Therefore, by building a team with the necessary procurement skills, giving guidance on properly examining needs and creating adequate budget along with a digitalised procurement system may alleviate risks of non-compliance, financial loss, brand image degradation and customer loss.

Digitalise to control and track your procurement at every stage. Switch to smooth, risk free procurement with ADAM.

Purchasing Vs. Procurement: What Is The Difference?

Purchasing and procurement are two words that we often seen used interchangeably. This mostly occurs among non-professionals, where the word procurement is used instead of purchasing and vice versa. While the two might appear to share the same meaning, they have different functions. 

The inability to identify the differences between the terms may lead businesses or individuals to utilize them poorly in relevant areas. To avoid this, we first need to understand the differences between purchasing and procurement. Without further ado, let us see how they differ from each other.


Procurement deals with the strategic process of products and services of sourcing, researching, identifying, listing, planning, agreeing, and ordering from an external source. This can be done via competitive bidding, tendering, or direct purchase processes. The procurement process ensures that the internal needs of an organization are met. It determines the relationship with the external supplier to achieve a certain level of service.

The procurement process entails a series of steps that includes:

  • Identifying the goods and services needed
  • Choosing the right suppliers
  • Making purchase orders to suppliers
  • Agreeing on delivery methods and lead time
  • Having goods and services delivered to you
  • Performing quality checks on the items procured
  • Invoice approval and payments to the supplier upon receipt of delivered items
  • Creating a relationship with the supplier for future engagements

These procurement steps will help you get the most out of your relationship with an external supplier.


Purchasing is a less strategic process that involves the transactional phase of the procured goods and phases. It focuses on getting what the organization needs. In other words, this process entails creating orders, making payments, and receiving the goods and services paid for. The main purpose of the acquisition of the goods and services by the organization is to accomplish its strategic business goals. 

The purchasing process includes the steps highlighted below:

  • Getting a purchase requisition
  • Evaluating the proposal and estimate quotations
  • The evaluation of alternatives
  • The distribution of purchase orders
  • Receiving quality products and services
  • Ascertaining the quality of the received products and services
  • Making payments to vendors

Unlike the procurement processes listed earlier, the purchasing processes are not streamlined to match the size and scope of each business

E-Procurement Malaysia

For large businesses, the acquisition of the products and services can involve an intricate and complex network of procedures. Decision-makers such as employees, vendors, and other relevant parties are usually involved – leading to the complexity of the procurement or purchasing processes. 

As the process for both procurement can be lengthy, documenting the whole transaction is essential for effective monitoring and control. To ensure efficiency, bids need to be reviewed as well as evaluating the products and services. Bids need to be reviewed, and the products and services evaluated to ensure efficiency. Without proper documentation, the whole process can get muddled up, resulting in bad investment in services and products. This is where E-procurement comes in.

E-procurement automation can help procurement professionals tailor the process of products and services acquisition to become more transparent, have less data-entry errors, and boost the workflow process. Automating the procurement process ensures information vital to making key decisions is visible. E-procurement automation also enables employees to focus on core areas of the business to improve and enhance supplier relationships.

The procurement data is stored in a centralized base and easily accessed by specific persons, such as the procurement specialist and procurement manager. The database is cloud-based to ensure efficiency and convenience in accessing vital information of the procurement.

How E-Procurement Automation Can Boost Efficiency

The e-procurement automation forms the backbone of a procurement cycle. Whether it is minimizing human errors or bettering and maintaining customer relationships, e-procurement automation is an invaluable tool for your business in ways such as:: 

  • Cuts down approval process time
  • Enhances overall transparency
  • Keeps a central record of your previous transactions
  • Total control of the procurement cycle

E-Procurement Automation is the Future

Regardless of what business approach you choose, procurement or purchasing, you should keep documentation of the entire transaction process for transparency and convenience. A cloud-based e-procurement solution, like ADAM that Supply Cart offers is what every business organization needs to make data entry easy and process efficient. For more information, feel free to get in touch with us.

How e-Procurement Platforms Enhance Supply Chain Management

In this day and age, companies are exploring various ways to optimise their supply chain management and actualise cost saving in the management process. One of the ways this is done is by incorporating e-Procurement solutions to ensure a seamless workflow. 

e-Procurement is software-based automation that automates procurement and user processes to allow for simplified purchases. e-Procurement automation covers the whole procurement process of:

1. When a decision is made to make a purchase
2. Selecting goods/services through a catalogue
3. Approval of the order
4. Placement of the order
5. Raising of the purchase order
6. Receiving the order into the supplier’s system
7. Invoicing and delivery/receipt of the goods or services

Here are some ways of how e-Procurement helps improve supply chain.

1. Enhanced Supplier Relations

Supplier relationships are highly important in driving a business towards a positive trajectory. The supplier relationship is collaborative as much as it is transactional. A collaborative relationship between buyers and suppliers is difficult to actualize when the flow of information is limited.

The e-Procurement process plays a huge role in ensuring that there is a free and seamless flow of information between suppliers and buyers. With this platform, there is a cost-effective transaction between the two, which leads to cost and transactional benefits.

2. Transparent Supply Chain

In every business, supply chain management is pivotal. Not many companies tend to gain a deep insight into their supply chain. This is one of the reasons that companies are rapidly adopting the eprocurement electronic platform. For them to effectively manage their business, they need increased visibility of their supply chain.

e-Procurement platforms allow companies to track their spendings, consolidate procurement, and supply chain for data and enhanced visibility. This will go a long way in arming them with all the vital information to help them make a better decision.

3. Minimised Unjustified Spending

Expenses incurred outside the mapped out guidelines of a company create a number of issues. It slows the financial growth of the organisation, and if not checked on time, may lead to its grounding. With no proper tracking, a company may pay for more products than they need.

The problem here is that the documents that would have aided the organisation in checking their affairs are spread across among departments and individuals. With e-Procurement solutions, the sources are made verifiable and accountable, making unjustified spending easily detectable and eliminated to promote business growth.

4. Minimised Procurement Errors

Especially when the processing of orders is done manually, human error is one of the leading causes of inflated expenditure in the provider process. Errors that involve procurement data, invoices and the order itself can lead to misunderstandings between buyers and sellers, which can go on to negatively impact the company’s supply chain and growth. 

The e-Procurement platform automates the whole procurement process and reduces any errors that could create a manual procurement data error. It makes monitoring the ordering and supply system easy and efficient.

5. Strengthen Supplier Base

The consolidation of the supplier base is the goal of any procurement department. When a company is starting out, it keeps a complex array list of supplier relationships. Without deep insight into procurement, it is difficult to adjust without causing huge disruptions.

Using an e-Procurement platform is a great way to enhance the supplier-buyer relationship. e-Procurement ensures that an ample amount of relevant data is provided to ensure that well-informed decisions are made to keep the business running effectively.

6. Save Time

e-Procurement makes financial controls easier and better. It eliminates paperwork, which results in time and money-saving. When the procurement is manually processed, documents are waited for to be lowered through mails. Different time zones can be an obstacle in the timely delivery of paperwork.

Costs related to inventory maintenance are reduced and the delivery time of orders is shortened too, without compromising accuracy. It makes the procurement department and staff able to track orders, audit and ensure security in a short amount of time.

An e-Procurement system such as ADAM is an effective solution to supply chain management. It is essential for gaining better financial control, supply chain data as well as creating a great collaborative relationship with suppliers. For more information about e-Procurement, feel free to get in touch with us.

How To Improve Your Indirect Spend Management

Managing indirect spend is not only pivotal for every organization’s financial standing, but to also have the transparency in the company’s cash outflow.

In assessing strategies, there needs to be a clarity between indirect and direct spend as managing between the two requires different set of tools and plan of action.

Indirect spend generally includes day-to-day needs for operating a business. These include areas of facility management (pantry items, toiletries), utilities, technology and areas of marketing spend (ad works, PR and agencies).

Although every company runs on different sectors of business, it is paramount for companies to revise their strategies for indirect spend management strategy and to have a sustainable approach to remain competitive and keep their business running smoothly.

With the rapid change businesses have to endure especially during unprecedented times such as crisis such as the COVID-19 outbreak, companies are actively seeking new ways of lowering costs and improving profits.

However, more often than not, a lot of companies face the issue of having cost-reduction programs that fail to meet expectations due to poor planning, management, and execution.

Fortunately, there are a number of proactive solutions that can facilitate improvement in indirect spend management.

The age for digital transformation

The solutions to this issue that businesses need to address will be under the umbrella of digitalisation. The fact that companies globally have different natures of business is true, but one common thing that we all share during this unprecedented time is the need for digital transformation.

Begin with automation

An important part of digitalisation is leveraging on automation. Automation will enable businesses to have a more streamlined procurement process and an efficient workflow.

For instance, how does your approval flow look like currently when one of your employees wants to make a purchase for pantry items, or perhaps a bigger purchase such as 20 units of laptops to replace broken ones that would most probably cost your company a good few thousands?

How long does the approval process usually take and how many people does that employee have to go through to purchase the items they need? With an automated approval flow, this will simplify the process and shorten the time taken.

On ADAM, admins can take advantage of the approval flow feature by easily setting up the company’s approval flow according to the range of amount being purchased and assign users to specific flows or based on departments and branch locations. Approvers will also be notified when a purchase is being made and an approval needs to be made.

Not only does this take away the conventional way of getting approvals, automated approval flows give approvers the chance to scrutinize whether the purchase is within the company’s budget. With that, there will be a better analysis of cost-saving alternatives.

Hence, improving indirect spend in an area that can often be overlooked.

Shift away from conventional approval processes by automating approval flows.

Maximise savings through spend visibility

Spend visibility promotes an opportunity for businesses to increase savings on indirect spend. With the availability of analytics and procurement reports, businesses are able to gain valuable insights in improving supplier relationships and increasing profits.

ADAM’s analytics feature enables both admins and users to gain multiple insights through various reports such as overview reports, spending reports and consumption reports.

However, the key take away from this is not how much the company is spending, rather what the company is spending on. This then allows for a shift in spending accordingly into areas that are more profitable and will give you a better return on investment.

Having real-time visibility also allows for tracking history of purchases. There will be a higher level of transparency over who made these purchases. This then enables for an evaluation on whether the purchases made were an expense to the company or a gain.

With this information, companies can determine how informed employees are in the area of indirect spend. Finding out if they are aware of the allocated budget will allow for prevention of overspending.

Having said that, taking the time to educate employees on indirect spend by leveraging on the accessibility of data through analytics has its value. After all, your employees play a big role in supporting your company’s financial health.

Here are some tips on how employees can be kept informed:

  1. Keep employees in the loop
    Not only does this help educate employees on strategies, it will also help build trust within the organisation by sharing important information that is useful to them.
  2. Share results
    Sharing just the plans is not enough – let employees be part of the whole journey and let them know which strategies worked and which didn’t and what could have gone better.
  3. Allow for open communication and feedback
    When employees are kept in the loop and results are being shared, ideas will be formed. This way, more ideas and suggestions for improvement will be shared – this also allows for the development of an innovative and forward-thinking culture.

With transparency and open communication, it will lead to a development of a higher level of trust and improve employee engagement. Employees would also feel valued and thus leading to creating a greater sense of responsibility once they understand the importance of indirect spend management.

When there is a clear understanding of the company’s indirect spend, it will help employees be more mindful and make informed purchase decisions.

Spend visibility will help facilitate an improved financial health for your business.

Implement Supplier and Management Expense Policies

Companies would often have a range list of suppliers that they engage with regularly for procuring. Therefore, taking advantage of this available database of who the company’s suppliers are can assist in scrutinizing appropriate policies that can be implemented.

Take the first step of analysing where large amounts of expenditure are being made. Then, determine how big of an impact it has on the company’s budget. When there is clarity on expenditures, negotiation of contracts with top suppliers can be made.

With proper negotiations and revising of contracts, not only do companies obtain the value of consolidating purchase orders – this will also lead to having a higher level of control over agreements and managing expenses.

Policies can include elements of terms, conditions and price points for specific products and services. This is particularly beneficial for purchasing items in bulk and regularly purchased products.

When the right supplier and management expense policies are in place, monitoring and developing clear expectations of suppliers will be more effective. Additionally, administering penalties for non-compliance and incentives for exceptional services will assist in managing these expectations.

This also enables companies to build stronger relationships with suppliers and provide value for them. Having value-based relationships with external providers is key as it has major impact on a business’ processes, strategic goals and bottom line.

These are approaches that can strategically improve an organization’s indirect spend management strategy and help aim for continuous improvement.

It is important to begin by asking the right questions of the company’s current indirect spend situation to know how, why, when and where cost-cutting can be made. Establish the right direction to ensure the feasibility of plans and increase the rate of success.

We can look at digital transformation as the catalyst for growth during this disruptive time and to take sustainable steps forward for business’ financial health.

Achieve greater control on your indirect spend through digital transformation.

Ready to digitise? Let ADAM simplify the process for you.

Managing Suppliers and Availing Cost Reductions

An ultimate goal for any business is to make profits that can contribute to the company’s probability of enlarging its scale and impact. To achieve this by delivering its products or services, a business involves an interplay of several parties that are part of its supply chain. The suppliers are one such party of importance. Without a good set of suppliers, any business would struggle to meet its employees’ and customers’ demands, incurring no gains.

So, suppliers are certainly show-stoppers, who work behind the scenes in most businesses. They carry incredible value, pressing the importance of businesses to establish meaningful relationships with their suppliers. If you are a business driving towards growth or expansion and have not been giving much attention to your suppliers, then it is high time for you to be more mindful of them.

Categorising Suppliers and Its Benefits

As humans striving towards our own goals, we all have the tendency to look for the right place, the right moment, the right person and so on. Similarly, successful businesses naturally look for the right suppliers. The right suppliers are those who have and deliver the right items at the right time for your business, giving your business a competitive edge. 

Every individual is unique and has a different effect on different people and different situations. Similarly, suppliers can vary in their offerings and functioning, each having a different impact on your business. Thus, correct identification is crucial for business. This can be done through an analysis using the Kraljic Matrix developed by Peter Kraljic in 1983, presented below. Which helps categorise suppliers into groups based on your business needs or purchase evaluated on two dimensions. This tells you which suppliers to leverage, who to build strategic relationships with, who to invest time on and who you should not.

Diagram Reference: Ben Benjabutr / SupplyChainOpz, supplychainopz.com

Supplier Analysis Using the Kraljic Matrix

The “non-critical items” and “bottleneck items” categories may not always be of much concern as they relatively have less significant influence over business gains. However, the “leverage items” and “strategic items” categories of suppliers are of more importance for their impact on profits and the supply risk they possess. These are also your top suppliers, accounting for a large amount of your spend and so require much attention. 

Leverage Items Category

Suppliers are considered for leverage when they are generally needed for business and have plenty of options in the market. As there is no desperation here, a strategy for businesses could be to negotiate for a rebate or discount price. Although this sounds like a win for only one side, it is beneficial to both the seller and buyer. It is a way of rewarding buyers, that helps sellers to boost sales, strengthen relationships with businesses, and gain loyal buyers. While buyers enjoy saving money and experience convenience that they make recurrent purchases from these suppliers and some even become their preferred suppliers. 

Strategic Items Category

The “strategic items” is another category of most concern as they have high profit impact and high supply risk. The suppliers for these items are limited in number and do not have many alternatives. Managing suppliers for these items can be done through an evaluation practice that is familiar to most businesses. 

Key Performance Indicators (KPIs) are commonly used to assess success and failures in a business or within departments over a given period. It provides businesses with valuable data on the areas to be improved in order to achieve expected outcomes or goals. This method can be applied to suppliers. By setting KPIs for these suppliers, it becomes easy to track their performance in terms of your expectations or goals e.g., item availability, consistency, speed of processing and delivery. Therefore, when suppliers perform poorly, you can save time and money by looking for better alternatives. 

Use ADAM to support your strategic supplier KPI assessment. ADAM’s Analytics Feature lets you continuously monitor vendor performance and get vendor reliability scores. It provides data on vendor quality, and your company’s expenditure across different product/service categories to select suitable suppliers and control spend. This will help you procure with confidence from your suppliers under the strategic items category.

Non-critical Items & Bottleneck Items Category

Although the “non-critical items” (low supply risk and low profit impact) and “bottleneck items” (high supply risk and low profit impact) categories may be of relatively less importance or require less focus,  efficiently managing suppliers of these items as well may prevent small careless losses that may become big in the long run.

Now, the number of relevant product categories and the number of suppliers linked varies from business to business. However, most businesses deal with multiple vendors under each of the four item categories and with manual methods like emailing and excel sheets, this whole affair can be quite taxing. Negotiating and tracking your spend with these suppliers can be problematic, due to lack of clarity and reduced data credibility. A solution for this is ADAM. With ADAM your supplier collaborations are all taken care of.

Digitalise and manage your suppliers within a single platform

ADAM is an e-procurement software that simplifies vendor management for you. The following are some features of ADAM that aid this process and lets you enjoy cost reductions:

1.    Single Integrated Platform – you can onboard existing vendors to a common platform, save time on vendor registration procedures and use a single portal for all vendor payments to lessen confusion.

2.   e-Sourcing Feature – access 30,000 products and services on ADAM and its huge database of vetted vendors. Get instant price comparisons between different vendors to select the best price and make savings.

3.   PO & Quotation Feature – avail discounts from your preferred suppliers through this feature.

4.     Company Catalogue Feature – allows you to guide your users to buy from preferred suppliers at the right price and provides access to contract pricing agreements to enjoy guaranteed cost savings.

5.   Contract Pricing Feature – keep track of contract pricing negotiated with your suppliers and have these reflected in the company catalogue.

6.   Supplier Analytics Feature – view spend across different suppliers and quickly identify bulk saving opportunities.

Overall, supplier analysis and management require careful consideration and planning. Especially, with multiple suppliers in the loop and handling POs using manual means of communication, procurement teams may run in chaos. Particularly at times of crisis like the current Covid-19 pandemic that has triggered fluctuating demands. This is also when manufacturers and suppliers are troubled by disturbances such as changes, cancellations in PO and delay in deliveries. So, suppliers collaborating need to actively respond to the changing demands, for which businesses must effectively communicate their changing demands first.

As explained earlier, supplier analysis and management can be made easy by digitalising your sourcing process. It lets you communicate your needs and handle all your suppliers systematically, leading to substantial savings.

Got supplier collaborations in mind? Looking for a change? Choose ADAM, your portal to hassle free vendor management.

Digitalise procurement with Supplycart.

Procurement Compliance: Control Spend & Increase Gains

In general, the term “compliance” is thought to be the overlooked devil that disables you from turning a blind eye over a pushy salesperson or forces you to do things, simply because they are on trend. However, in business, the term takes a rather serious tone as it is immediately associated with following rules and regulations.

Although it may appear as spoiling the fun, “compliance” is not evil here. Compliance ensures that a company does not fall victim to fraudulence and rogue spending as employees, suppliers and buyers, all work under agreed terms and conditions as stated in their contracts.

In-fact, this is vital in a procurement context for as much as a business makes earnings, procurement is pivotal in managing spend, dealing with suppliers and increasing profitability. Thus, procurement compliance is the amount of purchase or business expenditure that is acceptable based on an established set of company protocols, standards and guidelines. It’s a norm that does more good than one would think.

Why is procurement compliance essential?

Although compliance might be deemed “controlling”, in business it holds the power to restrain the ignorant, avoidant, and fraudulent kinds of employees, who contribute to significant profit reductions in the company. Businesses should empower procurement compliance for five main reasons:

1.     Control rogue spend and enhance spend visibility – procurement compliance helps set clear spending policies and practice correct procedure for contract management. Also, fostering a mindset of small purchases no longer remain small in the long run and identifying exploitation of office resources and privileges can be achieved through procurement compliance. In short, it can help track and seize unmanaged spending.

2.     Reduce purchase costs – procurement compliance ensures that the company avails entitled discounts and offers from their suppliers. It can also provide the confidence of reliability and prevent circumstantial last-minute spending.

3.     Increase stakeholder satisfaction – with compliance, employees are certain of their requirements or needs getting satisfied and in getting their quality expectations fulfilled. When employees’ needs are satisfied, they work better.

4.     Enable flexibility to meet changing stakeholder demands – compliance allows meeting anticipated demands that may change over time while cutting down purchase costs.

5.     Increase procurement team efficiency – when the procurement process is planned and strictly regulated, it can promote fast purchase, increase saving and lessen confusions for procurement teams to work with ease.

How to improve procurement compliance?

Before making improvisations, first it is important to know where your company stands in its procurement compliance efforts. Based on the pyramid below (according to A. T. Kearney) and your current procurement practices, your company can be placed at one of the four levels. By increasing/establishing presence of all four points at each level, you may move up the pyramid, making improvisations. Remember, procurement compliance is a constant effort that involves planning, execution, evaluation and improvisation.

The next step to achieve or enhance procurement compliance, is to simply play detective to identify problems with your procurement. You can do this by assessing various aspects of the procurement process and adopt appropriate efforts to solve known issues and mysteries that are causing your procurement team’s under-performance. Consider these seven factors for a solid procurement assessment:

1.     Contract Compliance – the extent to which terms in the contract are met and contract compliance policies are clearly defined. Note, the lower the contract compliance, the more the wastage in procurement.

2.    Spend Under Management – percentage of expenditure controlled by the procurement team among the company’s total expenses.

3.     Supplier Check – do you have an optimal number of suppliers? A small number of suppliers pose the risk of shortage and delays, while high numbers can lead to overspending and missing out on discounts and special deals. Thus, striking a balance here is crucial. Also, check supplier availability for last minute and large volume orders, as your preferred suppliers should be able to meet your company’s changing demands.

4.     Reduce Costs – the practice of spending and getting good prices through skilled negotiation.

5.     Avoid Costs – preventive strategies taken by the company to maximize savings. For example, maintain long term relations with a specific supplier to prevent added costs that may arise from switching suppliers.

6.     Purchase Order (PO) Cycle Duration – the shorter the PO cycle, the faster the items are acquired. If there is a tedious, slow manual process of approving and placing PO, enabling electronic signatures and reducing the number of interdepartmental approvals will make the process faster.

7.     Matching Invoice to PO – quick matching of POs to invoices and fast payment approvals by adopting digital P2P solutions. Digital P2P solutions can allow companies to avail early pay discounts and other added benefits such as advanced spend analysis and compliance measurement instruments for proper evaluation and accurate predictions.

Since there are several factors to consider and evaluate rigorously, procurement compliance might appear as a herculean task. However, through digitalising procurement, it can be easily achieved. Supplycart offers ADAM, your e-procurement solution that will help track the performance of procurement teams by providing spend visibility to control rogue spend and facilitate efficient handling of the entire procurement process that involves the factors mentioned above. 

Spend Analytics on ADAM

Technology, change, and digitalisation may not be to the likes of resistant, old-fashioned beings, but the chance to take home gains through digitalisation should catch anyone’s attention. ADAM is designed to be user friendly and easy for your team to purchase while keeping compliance in place.

Here are some of ADAM’s features that help procurement teams and users procure items they need while complying to procurement policies:

1.      PO Feature – users have to key in PO number before proceeding with purchase, assisting for “No PO, no purchase” policies.

2.      Approval Feature – check out immediately proceeds to the approval process. ADAM allows setting up to 5 tiers of approval.

3.      Quotation and e-Sourcing – easily create 3 quotations from different vendors or click to generate quotation from your cart.

4.      Catalogue Feature – guided buying to ensure users buy from the right vendors at the right price.

5.      Contract Pricing – keep track of contract pricing established with different vendors and have them reflect in your company’s catalogue.

6.      Analytics Feature – easily monitor your company’s spend and consumption across different departments and branches.

With ADAM’s features, you can manage all your suppliers, match invoice to PO, reduce and avoid costs from a single integrated platform that will set you in motion for profit-making.

Several businesses around the globe are gravitating towards digitalising their procurement, for better control over spend, entailing time and cost savings. Adopt ADAM for easy sourcing and procurement compliance.

Are you ready for digital transformation? Switch to procure smart with Supplycart.

Virtual Celebration Ideas

If this pandemic dictated social distancing is stopping you from celebrating and making memories, you are certainly under the delusion that partying is no longer possible. But guess what, no one has to give up on their special days. Now, you can simply enjoy life as it is and make celebrations exuberant with what technology offers. Just be glad that you are part of this 21st century, where anything and everything is made possible.

Particularly, celebrations in the workplace can be an absolute delight. Celebrations being an excellent mood booster, they bring fantastic colour and glitter to the office cubicles that are more often filled with nothing but the usual way of doing things and caffeine. If you are sitting in solitude, wondering if you are likely to experience this anytime soon. The answer is most likely a no. But what if you could recreate the same feel?

With numerous occasions such as birthdays, farewells, work anniversaries and festivals queuing up, you can celebrate them with your office buddies right from home. Here’s how: 

Image Source: Chris Taylor / MashableIndia, Mashable.com

1. Zoom Party

Host a virtual party on Zoom for birthdays, farewells and work anniversaries. This popular video conferencing tool can be used to bring your co-workers from any part of this world to you on your special day. For a birthday and farewell party, you can try creating a picture or video collage of all those unforgettable moments shared together and screen them.

On similar lines, the Supplycart family did a goodbye notes sharing session on Zoom for a beloved employee. Where, each of them wrote a short farewell note on paper and displayed it on their screens. This way everyone got to see what all of their peers had to say and this sweet moment was captured by a screen shot. This is an idea to try. Additionally, you can even have your rooms decorated, play some peppy music, to sing and dance along together. A way to have a quick, cost-friendly yet memorable celebration.

2. Virtual Potluck

Since adorning new clothes and having a feast with peers, friends and family are an integral part of most festivals like Hari Raya, Deepavali, Chinese New Year and Christmas, similar to the Zoom party concept, you can host a potluck over skype or any group video call application to see how your peers are celebrating the day. 

You can show and talk about the food that each of you have prepared, exchange recipes and convey wishes to each other. This would also be a good time to make toasts and give short speeches. 

Image Source: Lara Antal / thespruceeats.com

3. Organise a Game Night 

Remote employees can have fun together by playing games such as “Dumb Charades” and “Pictionary” over a video call. To trigger your competitive spirit, you can team up and challenge each other on these games. “The Game of the Ending Letter” is also a fun play to explore, putting your singing abilities to test.

4. Have a Talent Show

Although most contemporary workplaces try to create energetic vibes, letting you express and experiment on your work abilities, you might still feel crippled to do what you love. After all work is not everyone’s first love. So, for a change give the opportunity for employees to do whatever they love doing. Host a video chat, where everyone can showcase their talents. Employees can show-off their singing or music abilities by performing for everyone, surprise everyone with their magic tricks, show their paintings or art pieces and more. You might even come across some amazing, weird, and hilarious talents that you would not have imagined.

5. Surprise Deliveries

Use online platforms that offer a plethora of options to customize the perfect gift for birthdays and festivals. You can purchase flower bouquets, sweet boxes, order cakes and cookies online and have them secretly delivered to your friends from work. Employers can also surprise their employees and show that they care by sending personalised care packs with sweet treats or house essentials during the festive season.

Care Packs and Gift Product Samples from Supplycart

Check out the Raya Care Pack ideas from Supplycart to gift your employees this Hari Raya. If you have decided to help your employees during this time of crisis by sending hygiene essentials, you could not be more thoughtful. Take a look at our Covid-19 Care Pack ideas.

Now you may have a whole lot of gift options and variations for each season, occasion and festival to be purchased and delivered to your employees, relying on different vendors. So, managing multiple vendors or various product orders manually can be messy and time consuming.

 A solution for this, is to digitalise your source-to-pay process through ADAM, giving you greater transparency and tracking of your entire procurement process every single time.  ADAM offers a huge database of products and services from your favourite brands with a collection of vetted vendors, allowing you to quickly identify products, compare prices, check vendor reliability and request quotations, all in one place. 

Moreover, you might be under the notion that care packs or festival purchases happen only a few times annually and so may not have a significant effect on your company’s expenditure. However, by digitalising procurement, an accurate data record of these purchases every year can provide vital insights to your spending, enabling you to make better decisions and savings in the future.

6. Send Online Gift Coupons 

As a token of appreciation or to simply add joy to those who matter, send a gift coupon or card. There is an endless range of coupons to buy anything from new clothes to edibles online. Pick one or choose as many that best suits your friends at work and send it to him/her via email. This is also something that companies can give their employees during festive seasons. To celebrate this Hari Raya, you can purchase DahMakan e-vouchers and Grab food vouchers to buy your employees a meal.

With all these ideas, there are absolutely no setbacks to celebration during quarantine times. All you need is an internet connection and a computer or mobile phone. So go ahead and turn on your party mode!

Celebrate life with seamless procurement experience brought to you by ADAM. Procure efficiently throughout the year with Supplycart.

Coronavirus: What Can It Teach Us About Procurement?

The COVID-19 pandemic has affected the way employees worldwide work. With social distancing measures including working from home in place, businesses had to adapt to the new reality of working remotely.

Working from home (WFH) prompted businesses to heavily rely on technology further underscoring the need for digitalisation across industries and departments, procurement teams included.

While these challenging times are a true test of your procurement team’s agility, it’s also an opportunity to explore improvements that can be implemented for long-term benefit.

With the virus disrupting the supply chain and hampering the global economy, its even more imperative now for procurement teams to take measures by playing their role in improving their business’s bottom line. 

Here’s how procurement teams like yourself can respond to the current challenges this pandemic has presented and the lessons it can teach us.

#1 Making procurement accessible

WFH can spell trouble for procurement leaders who are using server-based procurement solutions. Accessing a server-based system while working remotely is an inconvenience that highlights the inefficiencies of manual procurement. 

Ensuring the continuity of business processes requires server-based users to utilise stationary desktop computers to carry out their procurement operations.

With limited access to the office during this Restricted Movement Order (RMO) period, server-based procurement solutions prove to be a challenge to use. Here’s where Procurement SaaS can be an option that’s worth exploring. Through cloud-based solutions, users will have a dedicated procurement that’s accessible anytime and anywhere without forgoing the functionality of a server-based procurement system.

#2 Now’s the time to digitalise

If you still require your team members to physically pick up orders, schedule meetings to get order approvals and calling up vendors for quotations, then you could be facing some hiccups during the pandemic period with lockdowns and RMOs.

WFH has seen employees heavily utilising video conferencing tools for meetings and keeping in touch on professional matters through messaging applications. Clearly digitalising the way we communicate proves adopting technology has enabled work with improved convenience.

If digitalisation can be successfully applied to telecommunications, we can certainly take a few cues for other business areas like procurement. e-Procurement isn’t something new and yet, a number of companies still result to manual methods stemming from legacy systems.

Most e-Procurement systems in the market digitalises the source-to-pay process and offer solution-driven features to make your procurement journey more efficient. Along with seamlessness, the risk of errors of manual procurement methods is minimised thus maintaining data integrity.

#3 Procurement’s role in the business’s bottom line

This pandemic has taken a toll on not only lives but also the global economy. Many non-essential businesses are forced to shut down during lockdown periods. In more severe cases, employees have been retrenched from their roles.

With a possible recession looming, C-suites and business owners worldwide are taking necessary measures in ensuring their business’s bottom line improves.

A big factor in improving a company’s bottom line lies in expenses. Here’s where your role as a procurement leader is vital in driving the bottom line. 

With direct material indispensable to how a business operates, re-assessing your non-direct expenditures can spark cost-reducing efforts. Consolidating purchases and contract pricing are a few options procurement teams can look into for cost-reduction measures.

#4 Vendor management can reduce cost

Staying with the theme of reducing cost, managing your vendors should be taken into consideration. 

If you’re a procurement leader, then you would agree that vendor management is a challenging aspect of your job scope. Here’s where a master vendor eases your vendor management woes by consolidating your vendors and payments. 

Having a single vendor to manage your existing or new vendors is not both time and cost-saving. With payments consolidated by the master vendor, your accounts payable (AP) activity will drastically decrease giving you more time to personally focus on what truly matters for your business.

You may be wondering how it can reduce cost. The answer is in tail-end spend. If your procurement KPI is to reduce tail-end expenses, then a master vendor is ideal for the task. By consolidating vendors, your existing tail-end suppliers will be reflected by one single master vendors thus eliminating a long tail-end.

Supplycart’s vendor management capabilities have seen a global FMCGs save up to 7% by consolidating payments. Curious to know vendor management can be beneficial to your company? Email us at hello@supplycart.my and we will assist you accordingly.

#5 Shifting your sourcing priorities

If there’s a key takeaway from what this virus can teach us, it would be adaptability. Q1 business plans have certainly changed with new strategies to adapt to the current situation and a lot of businesses have leveraged on these challenging times in tweaking their offerings to address this pandemic.

Procurement teams like yourself aren’t exempted in changing their strategies as well. Being flexible in reprioritising your sourcing needs for the health and safety of your employees should take precedence during this juncture.

One way to tackle this is to work closely with your Human Resources department in supporting the initiatives they have in an attempt to protect their employees from the fatal virus. The purchase of face masks, sanitisers and disinfectants shall thus be a sourcing priority that will contribute to the well-being of your employees including yourself.

Supplycart hopes everyone is staying safe during these testing times. Our services are still in operation from Monday – Friday from 9 am to 6 pm, Malaysian time.

We got you covered during this pandemic in the following categories:

1. Pantry
2. Fruit
3. Stationery
$. Water
5. Paper
6. Packed food delivery
7. Cleaning services
8. Hygiene essentials

Intern Diaries: Back Home -Eng Wen Hau

2 Months have passed and it only feels like 2 weeks working in Supplycart. From knowing little knowledge about marketing to experiencing working in the marketing department in a B2B procurement company. I still remember the moment of joy when I received an interview invitation from Rebecca in my university dorm in Shanghai. As a Malaysian, I’m really happy that I’m able to work and spend time with my family sustanon 275 at the same time during my winter vacation holiday.

In Supplycart they follow a project and team management method which is called ‘SCRUM’ where we have a weekly ‘sprint’ and daily stand up which gives everyone a clear vision on what they are working on and some adjustments can be made as a team which I think it’s really useful for a company.

Daily Task

Working in Supplycart my daily task mostly includes marketing communication, content creation, marketing research and social media planning. From editing long term video project to creating social media content weekly. I had lots of fun doing all these works as it opens up the creative side of me. Other than that, my job also includes preparing for conferences events such as YYC MOU Signing and Base Conference which Supplycart won the start-up fight club pitching competition.

Fight Club
Johor, Malaysia

Things I learned in Supplycart

The main thing that I learned in Supplycart is the importance of Team Communication. In Supplycart they maintain an open communication culture whereby problem can be solved at the least amount of time.

My Current Role in Supplycart as a Marketing Intern allows me to learn and sharpen on:

  • Marketing strategic planning
  • Social media management
  • Content creation
  • Adobe software skills
  • Internal communication skills
  • Marketing research

Apart from that, my supervisor, Rebecca, and Mariah have taught me a lot of marketing techniques and strategies that I would never learn in class! Rebecca a digital marketing genius who is super good at observing graphic errors and Mariah a content writer which is super good at observing grammar and wording error. With the combination of both in Supplycart marketing department I truly learned a lot in different aspect in the marketing field! Thank you for the amazing guidance!

Memorable Experience

Working in Supplycart brings lots of joy into my internship journey. From discovering new lunch places around the office area to having yoga classes in the office. I can say that I’m lucky enough to have my internship at the starting of the year which Chinese New Year is happening where we had our company dinner and open house from Jonathan the CEO of Supplycart.

Lunch Session at TropiKiri!

I would definitely miss the lunch session, birthday surprises, and yoga session. And I would mostly miss the amazing pantry at Supplycart!

Working environment

I have to say that Supplycart has one of the best employees in the world, viewing from a cozy working environment, friendly colleagues and good working culture. Although Supplycart is still a start-up company I can say it has a pretty decent environment for all the workers here! Everyone in the office welcomed me with open arms and they are really supportive and caring even though I’m new here and I’m super grateful for it!

I’ll like to thank Supplycart for giving me the opportunity to work back home. Also, for all the colleague for guiding me and treating me equally in the real working environment. Lastly, I want to give a huge shout out to Mariah and Rebecca for being the best supervisors!

Last Day in Supplycart 🙁

I wish for the best Supplycart and all my colleague in the future! Keep in touch!

Efficient Procurement During Chinese New Year

The Lunar New Year marks the beginning of the Chinese Lunar calendar. Like other festivities, the B2C market is rampant with activity during the Chinese New Year (CNY) period.

The B2B market also gets into the CNY action. With Chinese New Year signifying prosperity, gifts are sent between businesses to wish them good fortune.

Given the increase of indirect spend during festive periods, procuring efficiently is somatropin kaufen key to better tail-end management.

How to Procure Efficiently this CNY

1) Leverage on your vendor’s value

The Chinese New Year period sees a myriad of different business needs that requires the expertise of different vendors. Such business needs include mandarin oranges, lion dances, gifts and yee sang.

Engaging with these vendors for the time presents an opportunity to assess your vendor’s capability and reliability and build rapport for long term engagement for future business needs.

2) Transparency through digitalisation

Are you still engaging back and forth with vendors manually? Emails and scattered excel sheets can be time-consuming and have a higher margin of error. But the biggest disadvantage of manual methods is the lack of transparency and traceability.

Digitalising the source-to-pay process gives you the visibility of both activity and data that takes places at different stages of purchasing your CNY needs.

3) Integrating procurement & accounting softwares

Integrating your existing accounting software into your procurement software quickens and simplifies the purchasing of CNY items process for both users and respective departments.

Leveraging on a system that has integration capabilities like ADAM will streamline the order placement process, blanket PO management and order approval.

4) Data and analytics matters

Your business’s Chinese New Year purchases may only happen once a year but recording these data factors into creating savings for your company.

Gaining transparency through analytics helps you to gather data required to make informed decisions for the negotiations of better prices the next time you purchase your Chinese New Year needs!

Procure efficiently throughout the year through ADAM. With ADAM integrating to Xero, your procuring for your festive needs has been made easier.

Streamline both your procurement and accounting today. Find out more about ADAM’s integration with Xero here.

e-Procurement Systems: Why Businesses Need It?

Digital transformation has been one of the top buzzwords across industries and their respective leaders, including those spearheading procurement.

Similar to digitally transforming other business areas, the digitalisation of procurement provides businesses with the opportunity to reduce inefficiencies and inaccuracies that may stem from manual procurement methods.

Most businesses digitalise their procurement by adopting e-Procurement systems.

Why an e-Procurement System is Important?

Adopting an e-Procurement system serves more than just taking a step towards digitally transforming your business. Here’s why having an e-Procurement system is beneficial for your company:

Better Spend Visibility and Transparency

Having a centralised system that consolidates most procurement activities from sourcing to payment also records data from those activities. With built-in analytics functions that reflect transactional data, businesses can make informed data-driven decisions to optimize their savings.

Improved Compliance

If your company has set internal purchasing guidelines, e-Procurement systems can adapt to them with its incorporated features such as PO controls and approval workflows.

As a result, users are able to adhere to set compliances since it’s a part of their purchasing experiences. In addition, managers can have the peace of mind in knowing users are purchasing within established guidelines.

Reduced Cost & Maverick Spend

As mentioned earlier, digitalising procurement reduces the margin of error that is attributed to manual procurement means. Reducing such errors thus reduces the cost associated with them.

With the capability of e-Procurement systems to increase adherence to compliance, rogue expenditure or maverick spend will decrease.

Standardisation & Streamlined Data

Through controlled e-Catalogues, purchases are standardised thus eliminating free from text issues that tend to contaminate your company’s database.

Moreover, a centralised system streamlines business processes and consolidates data in real-time providing businesses with an overall view of company expenses.

Experience the benefits of an e-Procurement system through Supplycart’s very own cloud-based platform, ADAM.

ADAM enables users to enjoy an intuitive, consumer-like purchasing experience while adhering to compliances.

Digitalise your businesses with features like e-Sourcing, PO controls, quotations requests, analytics and more, exclusively on ADAM.

What Is Guided Buying and Why Does It Matter?

So you’ve met the right supplier and sat through price negotiation meetings which resulted in a contract pricing agreement. How do you translate your contract pricing efforts into actions that bring better savings, compliance and drive the right policies?

The answer is through guided buying.

What is guided buying?

Guided buying is one of the easiest ways to direct users to the right policies and preferred vendors. Most guided buying experiences are done through internal catalogues which include contract priced items.

What are the benefits of guided buying?

Implementing guided buying benefits both users and procurement functions.

Guided buying benefits for procurement

Guided buying steers users to the right products and services and route requests to appropriate buying channels all while ensuring the compliance of procurement policies.

Through internal catalogues that are populated with preferred vendors and contract priced items, procurement departments are able to improve cost controls and save time.

Requisitions that come through the guided buying experience facilitate faster approvals and eliminates any unnecessary manual touchpoints. 

This helps procurement teams to direct their focus on more value-add activities such as direct procurement strategy and in developing supplier relationships.

Guided buying benefits for users

The main benefit for users come from a user experience standpoint. Through dedicated internal catalogues, users are able to speed up the searching and buying process.

Through a designed purchasing experience, users are able to eliminate the wonder of “am I allowed to buy this?” and “will this purchase be approved?” for them to purchase with confidence.

Experience Guided Buying on ADAM

Lead your team to buy from preferred suppliers at the right price through by experiencing guided buying exclusively on ADAM. Create and assign catalogues based on departments or categories with your preferred suppliers.

With an intuitive, consumer-like shopping experience, catalogues on ADAM empower users to adhere to the right policies thus improving compliance and giving businesses better control on their cost.

Procurement Documents 101

The two most basic entities involved in the procurement process is a buyer, the procurement department of a business and a seller, or a vendor. Throughout the procurement process, a lot of communication happens between these two parties all the way from source to pay, as well as internal parties namely users and approvers.

To formalise the activities involved, documents are utilised. Such procurement documents are important references that facilitate with audit trails.

With a myriad of activities taking place in the entire source to pay process, getting confused on the documents involved is completely normal. We’ve listed the key procurement documents involved at each stage of the procurement process.

Request for Quotation (RFQ)

The RFQ document comes in the early sourcing stage of the procurement process when you’ve identified a vendor that carries the goods or services you are seeking.

The main goal of RFQ is to obtain pricing and other requirements pertaining to the desired products and services such as the item’s specifications and delivery information.

Depending on a company’s policy, up to three or more quotations are typically required from different vendors. Through the eRFQ feature on ADAM, you can easily benchmark prices of different suppliers that carry the products and services you are looking for and instantly generate quotations based on your supplier comparison.

Purchase Requisition (PR)

The purpose of the PR document is to get approval for a purchase. Most purchase requisition cases revolve around purchase amounts above a certain threshold. For example, a purchase above $ 500 would require a PR. This, of course, varies from business to business.

The document is sent by the requestor and a relevant approver will either approve or reject the request.

Formalising requests through a PR gives the requestor and approver a reference document or evidence that a request has been made. But the main purpose of a PR spans more than just documentation. The bigger purpose of a PR to act as monitoring and screening measures for purchases made.

Purchase Order (PO)

Upon the approval of a PR, a PO will be issued. The main purpose of a PO is for a buyer to request an order from the vendor. It’s usually an official confirmation of an order.

The details highlighted in PO mostly pertain to the description of item or service, its quantity, agreed-upon price, billing and shipping address and expected delivery date.

Not all businesses have PO policies in place and may perceive the implementation as an unnecessary step and overlook its importance.

POs are a great tool to improve budgeting, compliance and monitoring of expenses. With the capability to create, track and manage your purchase orders, you can easily achieve your company’s internal PO compliance through ADAM.

Delivery Note (DN)

A DN is a document that accompanies the shipment of goods. The DN is essentially a document of proof between the vendor who is delivering the product or service and the user who is accepting them.

It’s crucial for the receiving user to be wary of the DN in the event there are discrepancies in the delivered items. Any discrepancies such as a missing item should be highlighted in the DN itself.

Ensuring the items received match the order is important in avoiding any potential disputes that may incur additional costs.


An invoice is an official request for payment initiated by the vendor to prompt payment.

Most users would perceive invoices as a document that mostly benefits vendors since they’re the ones receiving money, but invoices are of value to businesses who are paying the vendors.

Invoices provide visibility into your company’s spend. By having a document that keeps a record of transactions, it gives the finance department, management and other relevant stakeholders transparency into what is being purchased and at what price.

You can now gain improved visibility on your company’s spend and consumption through downloadable reports with ADAM’s analytics feature.

Through ADAM, your invoices are all consolidated on one centralised platform so you won’t lose track of your records. Along with downloadable reports and analytics, you can easily gain insights and improved visibility on your company’s spend and consumption.

Procurement documents are more than just pieces of paper for customary purposes. They play key roles in keeping records that can provide useful information for tracking and audit trails.

A lot of businesses have made the decision to digitize documents for environmental purposes but the digitalization of procurement documents has benefits that aren’t limited to doing a favour to mother nature.

Besides the ease of access for reference, eliminating physical paperwork eliminates the risk of misplacing them.

The digitalization of procurement paperwork is just a small portion of how procurement is evolving. With the automation of the procure-to-pay process, digital transformation has brought positive results in terms of improving efficiency and reducing cost.

Ready to digitally transform your company’s procurement? You can do so through ADAM, the only platform you need for all your procurement needs, all the way from source to pay.

Getting to The Core of Your Vendor Management Challenges

A key external party that plays a big factor in the success of procurement is vendors. Procurement teams may be directing their personal attention to other activities in the procurement process such as requisition and payment but leave vendor management in the back burner.

Effective supplier collaboration has the ability to derive long term value and benefits. Garnering those benefits, however, is not without its challenges.

These challenges are common across a lot of procurement teams, hence acknowledging them is the first step to identifying the necessary solutions for improved vendor management.

Challenge #1: Finding the right vendor

A lot of procurement teams still struggle with finding a suitable supplier. Generally, businesses know which suppliers carry their desired product and service but fail to specify further criteria that impacts your vendor relationship.

The most important criteria to look out for when it comes to finding the right supplier is their reliability.

“Is the supplier able to fulfil in terms of product and service quality? “Is the supplier able to meet your desired delivery arrangements?” are some of the questions you could ask yourself in determining the vendor criteria you’re looking for.

When you’ve determined the criteria, outlining your expected level of service and desired outcomes in a Service Level Agreement (SLA) contract to convey the required deliverables of the vendor.

Communicating and solidifying these deliverables are important towards having long term strategic plans in place that ultimately reflect a vendor’s effectiveness and helps you gain value in your vendor relationships.

Challenge #2: Selecting the best vendor

Narrowing down the right pool of suitable suppliers is just the first step of selecting the best vendor for your business.

Often, businesses would select their preferred supplier based on who can give them the best price. While price does play a big role in generating savings for your business, it’s not the sole factor when it comes to selecting the best vendor.

There are non-price factors that should be considered as well. These non-price factors include the vendors’ capability, capacity and reliability as mentioned above.

A vendor’s capability refers to the vendor’s ability to meet the requirements set by your business. These requirements include specifications on quality and timely delivery. On the other hand, a vendor’s capacity refers to the supplier’s capability in meeting requirements from a quantity standpoint.

Challenge #3: Price negotiation

Negotiating prices is an essential part after you’ve engaged with the right supplier. While price negotiation efforts enable procurement teams to maximise savings, recurring negotiating activities can be time-consuming and inefficient in the long run.

Contract pricing can help mitigate recurrent negotiation activities Contract pricing helps save time by minimizing price negotiation efforts, especially for tail-end spend items which tends to require a certain amount of repurchasing.

Through contract pricing, procurement teams are able to lock down prices over a preferred duration. The duration often depends on the agreed product or service and the nature of that item to a business’s operation. Generally, contract renewals are done on a monthly, quarterly, bi-yearly or yearly basis.

Challenge #4: Vendor onboarding

So you’ve overcome the challenge of finding the right vendor and negotiating the right price. The upcoming stage of onboarding those vendors comes with its own set of challenges.

Certain vendor registration processes can be lengthy as some businesses would require extensive information and documents for vetting purposes.

While it’s a customary process for vendors to go through, there might be smaller vendors who would face difficulty in when it comes to complex registration processes.

The time taken for a vendor to complete the registration process may interfere with the urgency of a requisition which can result in users getting creative and bypassing set compliances in order to get their products and service on time.

To minimize the time and effort taken in registering vendors, businesses seek services and solutions where there is a master vendor. This master vendor will act as a single solutions provider for any products and services needed by a business. By utilising a master vendor, businesses are able to access the variety of offerings without the need of onboarding different suppliers hence eliminating the time taken to register vendors.

You’d be surprised to know that these challenges are common across the board for other businesses as well. Despite these challenges, the activities that come along with them are key steps that all businesses have to go through to ensure they’re able to obtain the necessary products and services for their company to run.

Solve your vendor management challenges with Supplycart. Access our pool of over 400 vendors without going through the complexities of registering and onboarding them.

You can also keep track of your contract pricing agreements through our cloud-based procurement platform, ADAM.

Solve your vendor management challenges through ADAM today!

This Could Be Why Your Company is Losing Money

Do you know what your company is spending on? This is an essential question for all companies to ask themselves. There are four common ways in which companies can easily leave money on the table which will be explored further on in the article.

How companies leave money on the table

The concept of “leaving money on the table” is an idiom that is usually used to express gonamax that one is making as much money as possible. This phrase is usually used regarding negotiations, finance, and buying and selling.

When this term is used for businesses it means that certain organizations focus more on the daily operation that they ignore that there is a leaking bucket in business.

1. Tail-end Spend

There are numerous companies that face diminishing returns due to poor management of tail-end spend. But what is tail-end spend? Tail-end spend refers to 20% of non-core transactions which typically goes unmanaged within the organization.

According to Spend Analytics, 20% of the tail-end spend is mismanaged due to lack of controls or poor contract negotiations. Contract negotiations regarding suppliers. Businesses usually have numerous suppliers and these suppliers aren’t used frequently. Hence, tail-end spend actually accounts for 80% of all organization’s suppliers.

Tail-end spend is almost invisible, companies complain that tail-end spend is too small to look at. But in fact, this is the area that takes the most substantial time and resources to manage such activities without the business knowing.

Imagine how much you could be helping your company if the focus is more towards prioritizing managing strategic spend. Fortunately, Supplycart is here to help with the tedious tasks of managing your tail-end spend. With the help of analytics function, Supplycart can help reduce your tail-end spend. If you still unsure about the concept tail-end spend, learning more on the spend analysis graph can help you get a better insight.

2. Spend Visibility

Spend visibility is an important factor because it impacts spend capacity. It has the ability to provide knowledge on an organization’s procurement activities and expenditures and makes it easier to find the areas where a cost reduction can be made.

One of the biggest challenges that businesses face that prevent them from gaining spend visibility is due to dirty data and that their analytics is not live. Usually, the analysis is done through spreadsheets which requires time and quite tedious to prepare.

E-procurement software can help resolve this issue with functions that aid you in viewing your spend data because all procurement activities are tracked and recorded.

3. Maverick Spend

When some businesses don’t receive their orders on time or don’t have certain items within an agreed contract with suppliers they tend to make purchases outside of agreed contracts. This is an extra expense for companies and there is no spend visibility. Most businesses tend to park spend under “agencies” for convenience.

There are a couple of reasons why users usually don’t comply with the agreed process:

  1. The ordering and waiting for delivery of products sometimes take longer than expected hence they find creative ways to purchase these items.
  2. Users sometimes think that the prices that they find are better than the already agreed contracts failing to understand that doing so will lead to the company not meeting the requirements of the contract. This concept is known as competitive maverick spending.

Some of the ways in which the companies can be impacted by maverick spend is that;

  • Profits are usually affected due to a large amount of time taken is to find the right supplier with the best prices to agree on a contract basis but this effort is wasted due to additional maverick spend.
  • Often contract’s minimum requirements can not be met where maverick spend is present. Especially requirements such as minimum spend, doing so can affect the relationship with suppliers and the companies. Also, this act can harm future dealing.

4. Manual procurement processes

Just imagine making a purchase order manually either through an email or simply manually looking for the item online. This will definitely be a tedious process especially regarding getting approvals for these items.

Companies with manual procurement process have to go through this lengthy process. Especially when purchase requests are sent down a large company hierarchy.

Since everything is done manually through papers and spreadsheets processing invoices takes time. This is mainly because of manual matching of documents or awaiting compilations.

Want a solution for all these issues? Using an e-Procurement platform such as ADAM is a key to solving all procurement issues. ADAM is an e-Procurement platform that digitilizing all your procurement needs and help your company stop leaving money on the table

Ready to kickstart your journey towards digitally transforming your business’s procurement while enjoying the cost-saving benefits? Try ADAM for FREE today.

The Best Practices of Successful Procurement Teams

The function of procurement teams is more than just procuring goods and services relevant to a business. The procurement role is considered to be fundamental towards achieving sustainable cost management for a business.

With the procurement activity being one of the main drivers behind savings and a business’s operation, it’s key for the procurement team to perform optimally.

By taking into account the basic components a procurement function should have in place, procurement teams are laying down the foundation for best practices. 

1) Establishing a Procurement Flow

If you’re a part of a procurement team from a company size of above 100 employees, odds are already following an existing procurement flow. If you have an existing flow, when was the last time it was formally updated?

Smaller businesses may have their procurement responsibilities parked under the finance department or conducted by administrators.

Regardless of who executes the procurement responsibilities, it’s important to have a procurement flow established as it impacts ongoing procurement activities moving forward.

An example of a procurement flow

A standard procurement flow starts with a purchase requisition followed by the generation of a purchase order and finally to the issuance of an invoice to pay vendors. This is sometimes highlighted as the Procure-to-Pay (P2P) process.

2) A vendor management & contract management framework

Vendors play a big role when it comes to the success of any procurement team. When it comes to vendor management, there are two areas companies should take into account: a vendor’s reliability and contract pricing.

When it comes to a vendor’s reliability and performance, it’s crucial for businesses to communicate their desired deliverables and outline them in a Service Level Agreement (SLA). Conveying the expected level of service that a vendor at an early stage an important step towards having long term plans in place that eventually reflects your vendor’s performance.

The other area companies should consider when it comes to vendors is contract pricing. Contract pricing enables businesses to save time by reducing negotiation efforts, especially for tail-end spend items.

3) A Spend Map

Mapping your company’s expenditure is an important step towards gaining spend visibility and identifying cost-reduction opportunities. Despite these benefits, a lot of procurement teams still struggle with gathering and analyzing their spend data.

Two common challenges faced by businesses when it comes to mapping their spend are incomplete data and spend data that is not readily available.

It’s common for businesses to look at spend data in totality for bottom-line purposes but it’s also beneficial for businesses to analyze and break down their spend by categories and vendors.

A category analysis and a vendor analysis let’s procurement teams identify what they are buying and who they are buying from respectively.

4) A System

A lot of companies consider procurement processes to be complicated. Having a system ties all of the other procurement components together that occur at different stages of the procurement process.

A cloud-based platform like ADAM digitalises and automates the procurement process.

When it comes to a system, businesses should look out for a system that is simple yet scalable for their growing business needs. Other system criteria businesses should consider is flexibility. An ideal system that is flexible would have modular features that can be added on based on a businesses’ needs.

Implementing these best practices are the first step towards a successful procurement journey. Get in-depth insights on the above best practices in Supplycart’s latest whitepaper, ‘The Top 4 Procurement Essentials: Key Components Every Successful Procurement Team Needs‘.

Get this exclusive 15-page guide plus a complimentary procurement checklist for FREE!

Intern Diaries: The Content Creator – Marketing Intern

I recently had the opportunity to work at Supplycart as a marketing Intern which is definitely an experience that I will never forget.

Supplycart is my first working experience overall, which led me to be super nervous on my first day. But to my surprise, I felt very welcomed and part of the team since I was able to meet the whole team through the “Monday meeting”.

As a marketing intern, I had a few set tasks that were expected out of me to complete on a daily basis or weekly basis. From as simple as recording Hotjar screenings to complex tasks such as video projects. The marketing team was very supportive too and took upon ideas which I pitched and also provided me a platform to be creative.

My overall experience and tasks

Being apart of the marketing department was an eye-opener, mainly learning about the back ends of how a marketing team operates to boost company sales. Many people don’t understand the significance of the marketing department, but in fact, through my observations marketing is a great support system for the sales department and overall operations of an organization.

My tasks consisted of mainly writing blogs about procurement, which initially was difficult for me because I had no knowledge on the concept of procurement. But through numerous research and working on many different blog articles, I now obtain immerse knowledge on procurement and e-commerce platforms.

Working with the Marketing Team

I was fortunate enough to work closely with a great team. Both Mariah and Rebecca patiently guided me on all my tasks and gave me a platform to experiment and be creative with various projects. Such as video projects “Procurement Bites”. The whole Supplycart team co-operated with the filming process including the management team sacrificing their time to share their knowledge.

Working with my supervisor Mariah was definitely interesting. She not only mentored about writing blogs or setting out proper margins. But also constantly entertained me by singing various Taylor Swift songs. Working with both Mariah and Rebecca was great simply because they treated me as an equal but also made sure to teach the basics of marketing.

Why you should join Supplycart

Overall my entire experience of working at Supplycart was a great one and I would definitely recommend everyone to join supply cart. Being an intern at Supplycart is a great opportunity because everyone in the whole team is ready to help you.

Intern Diaries: “The Research Guy” – Sales & Marketing Intern

My Daily Tasks

Well, it has been quite a journey here at Supplycart. As a sales and marketing intern, I was assigned to various tasks over the past 3 months.

These include answering and making phone calls to customers, handling sign-ups, generating quotations and most importantly, researching/pre-screening companies. I was basically the gatekeeper of Supplycart, ensuring only the companies that have the potential to be our customers are engaged by the team.

As an intern, I never yhought I would be trusted with such an important job and thus the pressure that comes with it. My strict but awesome supervisor, Carmen, always had my back. She was patient in teaching me everything I needed to know and corrected my silly mistakes, especially when I messed up answering calls the first few times.

On researching companies, LinkedIn became my best friend, I was on it every day searching for stakeholders and company information to pass on to the team. Though time-consuming, I could see my effort helping the sales team which motivated me more.

Things I learned

Being an intern here exposed me to the real world of business for the first time. First of all, discipline. From waking up early to reach work on time and completing tasks by the deadline, it ensured me performing at my best to achieve my objectives.

I also saw an improvement in my communication skills from doing stand-ups and working in teams, I’m more comfortable in starting a conversation now than before. All those projects I was assigned with made me a more responsible person and also be more confident when it comes to making decisions.

A Great Experience

The people at Supplycart are the best, period. Everyone’s friendly and fun to work with. Together with the other interns, Shon and Afrah, I had a great time here.

Everyone including the founders & co-founders are very approachable and always ready to answer any questions regarding work. They also take time to actually ask what we want to learn. This type of attention to an intern is what made my time here worthwhile.

Also, thanks to Mariah, all the birthday surprises, yoga & frisbee games we played after work sure brought us closer. This, in turn, made coming to work something I never fret about. To those who are currently looking to apply for an internship, Supplycart would be the best option when it comes to experiencing the real business world.

Trust me, you will not regret. Overall, I’m just lucky to be chosen as an intern here. Thanks to Supplycart’s company culture, it has turned me into a more skilful and knowledgeable person than when I first joined.

Intern Diaries: Why Is Product Management Important?

I would like to share my experience as an intern in Supplycart. Working here as an intern has given me insight into many things, from workplace ethics to cultural barriers.

But the one impactful factor that matters most as an intern are the skills acquired and what I have successfully achieved to develop as a skill set.

Having said that, as a products intern within the operations department, I have learned how important product management is and how vital a good product management process can lead to having a more efficient business.

Some people may feel that the management of products is not really important, that it is okay to neglect the importance of how contributional having a good product management process will be.

But in reality, if an individual is doing a product-based business, product management will come to play as a deciding factor on how effective a product affects their customers.

Product management is fundamentally about ensuring product efficiency, to make sure that it serves their customers and accomplishes business objectives and goals, and continue to do so over time.

By having an efficient product management process, a more thorough understanding of what customers like and dislike about the products and why it will be invaluable will be achieved. Such data for a market will prove to be invaluable to any company that runs a business. That aside, by utilizing the data retrieved from product management, it will help determine user engagement in revenue-generating activities.

Currently, Supplycart uses Hotjar and internal software developed by its tech team to track customer and product data activity. With this, the marketing team will be able to relay the relevant information necessary that needs altering for better customer satisfaction to the products team.

The newly developed software by Supplycart, ADAM, has proved to be of tremendous help in terms of variability and user-friendliness. With the analytics feature on ADAM, users are able to choose within the top 100 products that are based on how frequent the user purchases which is inclined to the suggested vendors that they have onboarded.

ADAM from a product management perspective is an extremely effective e-Procurement tool for managers and users as it allows them to observe and analyse how frequent the purchases are made, what available products are available, and ease of command to accept or reject from user to approver.

In this age of technological advancements, everything is made easier with technology, and it would be a waste to not utilize what is available that will prove beneficial to a company. ADAM‘s catalogue feature allows businesses to have their very own personalised catalogue, with a shortlisted products based on the users’ preference. The term “product management” is implemented in ADAM in terms of managing businesses products, vendors, and pricing.

When a company decides to be competitively advantageous, the company will have to develop or acquire a set of attributes that will allow them to surpass their competitors. Having said that, the question lies if a company decides to be competitively advantageous or not. Supplycart believes that with ADAM, businesses are able to better provide for their employees, after all, having satisfied employees will mean higher productivity in their work. This will allow companies to outperform their competitors in terms of employee happiness. 

Moreover, business objectives in Supplycart are team-oriented whereby all operations conducted are inter-related. Therefore, the contribution from everyone is necessary and is extremely vital whereby one cannot continue if the other halts their operations. Hence, having an efficient product management process is of paramount importance in accomplishing business objectives, otherwise the operational process flow will prove to be incapable.

In short, having an efficient product management process will maintain product integrity over time, which will ultimately prove to be helpful in accomplishing business objectives as a whole.

This post was written by Tian Shon who was a Products Intern at Supplycart from May to August 2019.

Spend Visibility and It’s Importance

Do you know what your company is spending on? The fact remains that many organizations aren’t aware of their own company’s spendings. Businesses, unfortunately, don’t understand the importance of spend visibility but it actually plays a huge role in the organization.

It allows businesses to know how money is being spent, and how to avoid “leaving money on the table“. It also enables organizations to detect any fraud or anomalous behavior within your company.

There are many examples of big corporations, particularly growing medium and large enterprises had to face the consequence of their inability to control company spending, all because there was lack of spend visibility within the procurement processes.

What is exactly spend visibility?
Spend visibility refers to having a holistic picture of how money is moving through your organization. It also implies visibility of your company’s entire purchase cycle. For examples, if your company were to hire a vendor, how is the vendor selected and whether the vendor selected was the identified preferred vendor who may have a contract pricing with the company? Who in your company approved the quotation?

Spend visibility is the detailed and organized system of records of every order, right from the time when the deal was conceived to the time money leaves your company’s bank account. It provides a full picture of how every dollar is spent – hence giving the knowledge to identify fraud and any
anomalous behavior.

There are a lot of benefits that come along with having a high spend visibility. Let’s explore them in the next section.

Learn how using e-Procurement softwares such as Supplycart’s ADAM can ease this process because spend and consumption data is visible and easily accessible.

Benefits businesses can achieve through better spend visibility

1. Reduction of Maverick spend

What is maverick spend? Maverick spend refers to purchases made outside of agreed contracts, this is an additional cost for the organization.

Agreed contracts are usually paid for, meaning there is a specific cost paid for every contract. And some contracts have a minimum spend requirement. When employees order separately, and not from the preferred vendor, the organization may not be able to achieve the minimum spend and hence losing the preferred pricing that the procurement team has bargained for. This is an extra cost to a company and when compiled can be a substantial amount.

By having spend visibility, maverick spend activities are identified and can be addressed to the different stakeholders who may be conducting this without knowing that it affects the company’s bottom line.

The best way of addressing this course ensuring that purchases are made with the preferred vendor with using an e-Procurement platform that has a customized company catalogue which locks down the vendor selection. Doing so will help limit off-contract purchases or from expensive vendors and suppliers.

2. Identifying saving opportunities

Spend visibility allows the organization to view purchases and the amount being spent. By tracking your company’s spending, you will be able to identify costings that incurred that could potentially be reduced and other various saving opportunities.

Having data of your company’s spend with your vendors give your the bargaining chip in having better pricing for your overall organization purchases. Informing the employees about the spend of the organization builds confidence in them while they undergo the procurement process in which they are responsible for.

What is stopping companies from having a good spend visibility? It could be several factors but it mostly boils down to having a good system that automates the tracking of a company’s procurement spend and the processes behind it.

When spend data is stored in multiple systems, this often leads to misplacement or loss of data. Sometimes the data-sets can even end up being incomplete due to being spread out in numerous systems. Doing so leads to employees losing track of what needs to be completed.

By not having a good automated system to store and process data, organizations are often left behind struggling to find and amend their data.

Achieving spend visibility through e-procurement

A simple way that organizations can consolidate their data is by using an e-Procurement platform such as ADAM , it’s beneficial because all the crucial data is stored in one solid platform.

The concept of spend visibility being achieved throughout the organization can sound intimidating. Especially if your organization is worried about employees tampering or being overwhelmed with all the data that is presented to them. But not everyone in the organization has to be given complete access to all the data. E-Procurement platforms allow you to select the type of access need to be given for each department and or employees. E-Procurement platform can help place restrictions for employees which can prevent them from being overwhelmed with all the information.

Employees can feel a part of the organization

Since employees are given access to the organization’s spend they would feel more included in the organization. Employees stay informed and aware of the company’s current situations. Using a platform such as ADAM, allows employees to manage spend, through the financial analytics function.

E-Procurement platforms can also increase employee work productivity because they won’t be overwhelmed they do not have to constantly rely on their superiors for information.

E-procurement softwares such as ADAM is what your company needs to achieve all its goals. Contact hello@supplycart.my to start your procurement journey.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Benefits of Easy-To-Use Procurement

The introduction of procurement into the business world has eased and simplified the process of organizations’ acquiring products and services from the best suppliers. Procurement also has the ability to get the right product at the lowest price with the right quantity, it is able to cut the company’s cost.

Often organizations don’t understand the whole concept of procurement hence, they end up wasting a large amount of money and resources.

Procurement tends to have multiple steps to follow and involves interactions with many departments. And is usually done through face-to-face or through the phone conversations.

Over the years the even the process of procurement has evolved with the help of technology. E-procurement allows the procurement process to be done online to make the whole process easier.

The process of procurement being in the online form helps beat the traditional way of doing things by paper or through conversation. Changing procurement to be done online using e-Procurement software allows the process to be cut short in time and aids in saving money.

Thanks to creations of easy-to-use e-Procurement softwares such as Supplycart’s ADAM, the procurement process is simplified, Thus it is suitable to be used for all businesses with reduced difficulty but with the same amount capability in performing challenging tasks.

Easy-to-Use e-Procurement softwares such as ADAM provides many benefits such as:

1. A more efficient way of doing tasks

The introduction of e-Procurement softwares has really increased the efficiency of getting tasks done. Manually looking for the best supplier or sticking to long term suppliers can be restricting and time-consuming.

Also, less time can be spent in the sourcing process because the procurement team no longer has to allocate time for administrative tasks.

This is a huge improvement because often, the procurement team is slowed down from doing a large amount of administrative work.

2. Right prices and quantity

The whole aim of the procurement is to make sure that the products needed are gotten at the lowest price and at the right quantity. It’s an important aspect to make sure that the company’s staying within the set budget.

Various employees have different needs and want hence, e-Procurement softwares such as ADAM allows multiple users to view products and choose what they like to add to the cart. A budget and an admin can be set to make sure that the company stays within the budget and the admin can approve or reject this request.

3. Increase in employee happiness

When purchasing tasks are done easily and products are received on time it improves overall employee happiness. Also, the procurement team doesn’t have to deal with the hassle of tracking suppliers or keeping a tab of multiple documents. With the help of e-Procurement softwares, everything is kept account online.

4. Everyone is informed on purchases

Companies can choose a number of employees to have access to the e-Procurement software to choose the products that they desire. And this can be verified by an Admin user which can be anyone assigned or the HOD to accept the request. Doing so allows both the employees and the manager to be informed about the purchases being made.

The user view differs from the Admin view. The user view helps place a restriction on what employees can choose and buy. Whereas the Admins can have access to all items and catalogues.

Using the right e-Procurement can allow your procurement team to be a strategic player and achieve all their goals. Mainly because all the tedious tasks are eliminated and teams can focus their time on more strategic tasks.

Employees all around the organization can feel apart of the team because they are all included in the purchasing decision-making process. More supplier options can be explored because it no longer has to be done manually.

E-procurement softwares such as ADAM is what your company needs to achieve all its goals. Contact hello@supplycart.my to start your procurement journey.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Spend Analysis: Understanding Your Spend Segments

Spend analysis is key when it comes to reviewing and improving your business’ expenditure. While spend data is commonly generated into spreadsheets, the visualization of spend data is reflected in a spend analysis graph.

Understanding your business’ spend analysis graph can help you identify opportunities to decrease cost while managing your company’s spend in order to remain competitive.

Strategic Spend vs Tail-end Spend

The primary components of the spend analysis graph consist of strategic spend and tail-end spend. Strategic spend typically makes up 80% of total spend and has a smaller pool of core suppliers which make up 20% of a business’ total suppliers.

The rest of the spend analysis graph consists of the tail-end spend of a company. The tail-end spend makes up 20% of the total company’s expenditure. The tail-end portion also accounts for 80% of the total suppliers, which are non-core suppliers. 

Tail-end spends can be further segmented into tactical spend and spot buy. Examples of those two segments are explained in this article.

Also in this article, we explore the segments of the spend analysis graph in detail and shed light on why businesses should focus their main efforts on the strategic spend portion of the spend analysis graph

Segments of the Procurement Spend Analysis Graph

1) Strategic spend

Strategic spend constitutes of expenditure on materials that are directly involved in a business’ operation. Strategic spend is typically long-term in nature and requires a high degree of systematic planning. 

Elements that go into the planning of strategic spend include identifying the right supplier and negotiating the right price and quantity for an agreed period.

Thus, strategic spend has a more significant impact compared to the other components of spend. Any margin for error can have a large impact on the bottom line of any business.

Therefore, it’s imperative that procurement teams businesses prioritize and pay more personal attention to their strategic spend compared to the other segments in the spend analysis graph.

To put things into perspective, here’s an example:

A fashion company’s main output would be clothing. In order to produce clothes, the fashion company’s strategic spend would consist of expenditure on resources such as cloth, thread and dye.

2) Tail-end spend

Expenditures outside of strategic spend fall into the tail-end spend category. While tail-end spend should be managed, businesses should put their focus into their strategic spend.

Two types of expenditure constitute tail-end spend:

a) Tactical spend

Tactical spend differs from business to business. It’s important for businesses to first identify what’s apart of their strategic spend in order to distinguish their strategic spend from their tactical spend. 

Compared to strategic spend, tactical spend is more reactive in nature. While strategic spend activities require more in-depth planning, tactical spend takes place as and when required. If a business requires any additional unplanned material to support their production, it will most likely be a tactical spend.


Let’s revisit the fashion company example who had cloth, dye and thread as part of their strategic spend expenditure. An example of the company’s tactical spend would be any items not listed under strategic spend. It could be clothing tags and hangers.

b) Spot buy

Spot buy refers to one-off purchases that take place immediately. In laymen terms, the definition of spot buy is pretty straightforward. It literally means buying on the spot. 

The time-sensitive nature of spot buys is often a result of the urgency of the purchase. Compared to strategic spend, spot buys are unplanned, lower in complexity and are often emergency purchases.

If not monitored, spot buys can contribute to a large portion of a company’s spend. Hence, the procurement department should keep an eye and have parameters in place to avoid any potential overspending.


If the fashion company suddenly decides to have a fashion show, booking a venue and purchasing goodie bags for guests would be classified as a spot buy.

By understanding the segments of the spend analysis graph, businesses are able to gain visibility on their company’s spend and are able to gain insights on areas that need improved cost optimization, especially for their strategic spend expenditures.

Focusing on the strategic spend segment takes priority when it comes to understanding the spend analysis segments.

Businesses should devote most of their time towards improving and managing their strategic spend compared to the tail-end portion of tactical spend and spot buys. 

The task of managing both strategic spend and tail-end spend can be a daunting exercise for procurement managers. Although there is recognition of the importance of placing more time towards managing strategic spend, procurement managers often find themselves spending too much time managing their tail-end spend due to numerous tasks involved such as product categories management, ad hoc vendor onboarding and others. 

As a cloud-based procurement platform, Supplycart helps businesses manage and give visibility to their tail-end vendors by consolidating orders through a single platform. With Supplycart, businesses can put back time and effort into what matters the most, their strategic spend.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

What Is e-Procurement?

The extreme search for efficiency has led to the digitalization in all means.  Hence, even everyday communication has been altered due to technology. The advancement of technology has also led to the digitalization of procurement. 

Communication in e-Procurement

When communication is mentioned in e-Procurement it does not necessarily mean social, but rather sharing of data between customers and suppliers. 

How e-Procurement can strengthen customer-supplier relationship

Firstly, getting a better understanding of the definition of e-Procurement can help grasp the overall concept of e-Procurement. E-Procurement can be defined as the joined use of electronic information and communications technology to boost the connection between customers and suppliers and other value chain partners. Doing so allows the improvement of better internal and external processes. In fact, e-Procurement is seen as the key aspect in many e-business and e-commerce sectors. 

In other words, e-Procurement aids customers in making the purchasing process smoother which leads to a better customer-supplier relationship

There are many benefits in implementing an e-Procurement system, through all levels of the organization.

e-Procurement has benefits such as:

Electronic PO’s: This is related to the automatic processing and auctioning of orders which in turn boosts the speed and secures reliability in doing at a lower cost. 

Cost reduction – Implementing e-Procurement can save a company a lot of cost, especially in terms of avoiding double payments/spending and maintain the right of volume when buying. Also when large organisations order in bulk for their multiple branches they will be able to get better prices than ordering for each individual branch.

Transparency in buying and spending – E-Procurement allows organizations to standardize their orders especially when multiple departments are making procurement decisions, this causes confusion on what has been purchased and who ordered what.

Hence, in cases like these e-Procurement makes it convenient for each department to comply with the company’s procurement standards. Spending becomes more transparent and e-Procurement software allows you to know what you’re actually spending on. The analytics function in e-Procurement allows the organization to have a better track record and transparency on their spend. This in future can allow them to manage their funds and spend in an organized manner. 

Suppliers – Connect to external supply chains and aids in supply management. Also e-procurement helps improve supply chain operations, this can lead to a mutual benefit for all using e-Procurement software. 

Lower margin of  errors – Due to everything being in electronic form all the paperwork can be checked and errors can be reduced, along with a better record of previous orders which can be used as a reference, to make sure the new orders are placed right.

But out of everything, the most important task is to pick the right software that provides the best services. Different procurement software’s are geared to different organizational sizes. Hence, it’s important to choose a software based on the objectives that need to be achieved.

Supplycart simplifies your procurement processes.  Supplycart’s e-Procurement platform ADAM can digitize your procurement processes. ADAM is a catalogue-based procurement with multi-user and multi-branch feature. ADAM also provides analytics of company orders, spend and consumption. Get in touch today by simply emailing hello@supplycart.my to get started. 

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

What Is Procurement and Why Does It Matter?

Does your company have its own procurement team? If the answer is no then they might be wasting a lot of time and resources. Procurement can be a confusing topic for many businesses.

Hence, they they tend to avoid the whole concept of it, but in fact, be a great convenience to companies. So, the question still remains, what is procurement and why is it so essential?

The Basics of Procurement

Procurement is a process that allows an organization to acquire specific products and services from the best suppliers, with the required quantity at the lowest price possible. Procurement is often mistaken for just purchasing but its so much more.

Procurement involves activities establishing fundamental activities, negotiation of contracts and also sourcing activities like market research and vendor evaluation. The procured goods can include raw materials, technical equipment and non-trade materials such as office furniture, pantry goods, gifts for special events and even water.

Why is procurement important?

Procurement is viewed differently in the public and the private sector. Procurement is an essential strategic function and plays an important part in the private business sector in terms of increasing the organization’s profitability.

Tasks such as finding the lowest prices for raw materials, finding the best suppliers and streamlining processes. In a nutshell, procurement helps improve the bottom line in businesses. Bottom line refers to the company’s income after all the expenses have been taken away.

In the public sector, procurement is viewed differently, because the concept of “bottom line” is quite blurry. This is because stakeholders’ dividends are not present and public sectors do not announce their profit or losses.

But there is a need to expand output in relation to teaching and research. And funds are received through the public hence, it is important to track of all the spending and amounts received. This is where procurement plays an important role.

What are procurement tools and how are they useful?

The process of procurement is complicated and there is a lot of work that goes into it. There is a possibility of something going wrong between managing vendors, tracking purchase orders and even getting budget approvals. It might seem like a lot of work to manage all these factors at once but getting the right e-Procurement software can save your business all the hassle.

Using a procurement software allows all your companies’ spendings to be accounted at one central location. Procurement tools can also help businesses improve their risk management. Hence, procurement tools simply help keep the company balanced with aligning spending and needs.

Supplycart’s procurement software ADAM can ease your start to the procurement journey. ADAM is an e-Procurement platform which aids you in digitizing your procurement processes. It is a catalogue-based procurement with multi-user and multi-branch feature. Supplycart is the One Stop office Solution for all your business needs. Visit Supplycart.my for more information.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Work Intensification: 5 Ways You Can Cope for a Better Work Environment

In today’s society, everyone is constantly on the move to reach the maximum level of efficiency. Which is unfortunately required in our highly demanding environment. This is the result of a few major changing factors like evolving technology, globalized markets, changing society and pace of life.

Companies are forced to keep up with these constant changes to survive in a highly competitive market. The constant chase of speed and efficiency results in work intensification. Work Intensification is the process of increasing the workload or rate at which the work is done. Persistent pressure on the workers to perform at top speed can affect their psychological and physiological health.

Why is Work intensification a serious growing problem?

It is becoming a serious growing problem because it is affecting both the older and younger generation. The older generation can deal better with the high workload due to their years of work experience. But they are more prone to cognitive (learning/understanding) and physical impairments. While the younger generation can suffer from emotional labor (social stressor caused by facing emotional load at work). But both groups suffer from a lack of work-life balance, which is the loss of being able to manage time between family/friends and work.

How flexible work times contributes to Work Intensification

Flexible timings are usually implemented by companies to fight the issue of long working hours in a fixed location. Working at home might be convenient especially for new mothers but employees might end up spending more time working than doing non-work activities at home.

This is a problem because it can cause employees to be exhausted and burn out and eventually, they will start disliking their job and quit. To help both employers and employees, here are few ways to de-stress from work.

1. Establish boundaries

We are living in a digital world which can equally be a good and a bad thing for employees. Even though technology helps make our daily tasks easier it does not allow the employees to detach from work. Smartphones and laptops give a feeling that employees are available 24/7. By having access to check and respond to emails and texting employers constantly. So employees need to establish a barrier for work and home. By not answering work based emails or answering work calls at the dinner table. And by simply leaving work at work.

2. Find a way to relax

Different people unwind in different ways, so it is important to find the right way that suits you. Meditation and deep breathing exercises quick ways to get rid of stress. Doing quick 5 minutes breathing exercises can help de-stress and realign your focus. Another way is to take a few minutes from work to focus on simple tasks like walking, having a meal and even breathing helps to focus on one thing at a time.

3. Understand clearly what is required from you

It will be a huge stress reviler if employees understand what is required from them clearly. When the requirements keep constantly changing with little notice it causes an employee to burn out. Having a talk with the manager to list out what is required to be done can solve this issue.

4. Stay Organized

Once you know what is expected from you it is important to strategize on how and when to complete the given tasks. Staying organized is an essential process in staying stress-free. Organize your time, even by simply waking up on time can save a huge hassle. Also writing down all the tasks that need to be done in a day in a note pad or a calendar can help keep track of all the important tasks and reduce stress.

4. Do not Multitask

Multitasking might seem like an easy solution when you are overwhelmed with a lot of different tasks to do. But it can cause more stress because doing multiple things at once can derail accuracy. And it disrupts an employee from actually performing well at one task and leaves them feeling overwhelmed. Thus, doing things one thing at a time can help maintain sanity.

5. Get the right amount of sleep

Having a poor sleeping schedule is a huge contributor to stress. It is important for an adult to receive at least 8 hours of sleep to function properly because sleep tends to affect mood and outlook. Some times stress itself tends to prevent getting a proper night of sleep. Hence, try other alternatives to relieve stress and to induce sleep

  • Sticking to a strict sleeping schedule can help your body shut down at the same time
  • Turn off all screens an hour before hitting the bed, because numerous research studies state that blue light emitted from TV, computers, and smartphones make it difficult for us to fall asleep.
  • Take a hot bath, temperature drop transferring from a hot bath to a cold bedroom will help you feel sleepy.

Following all or finding a specific method that best suits you can help control the impacts of work intensification.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Top Procurement Time-Wasters You Need to Overcome

More and more businesses are looking into ways of working more efficiently. The need to discover working methods that are able to streamline everyday tasks are inherent towards any productive organization.

One of the first steps towards better workplace efficiency is by having an activity log. Through jotting down the duration it takes for you to complete a task and the value it brings to your productivity.

If you have identified a lot of low-value tasks, review those tasks and evaluate its necessity. If it’s a must to conduct them, find alternative ways to execute them more efficiently.

These low-value tasks that take up a significant portion of time are known as time-wasters.

Time-wasters are unavoidable in each department in any organisation, procurement included.

With the intense nature of driving down a businesses’ costs and creating sustainable procurement processes, time-wasters can come in the way in achieving the department’s KPI.

Hence, it’s important to take a proactive approach in identifying and overcoming procurement time-wasters.

What are the examples of top procurement time-wasters?

1. Negotiating prices

Price negotiation is a key activity that could be a game changer when it comes to cost reduction.

With it’s crucial role in driving key procurement KPIs, it’s a task that is necessary despite its time consuming nature.

Coming to a consensus while taking into account the personal interest of all stakeholders involved would require a certain amount of effort and time.

How to overcome this time-waster: Preparation

Preparation is key to a successful negotiation

Price negotiations can get lengthy if a stakeholder goes in unprepared. Never go into a price negotiation without doing your homework. Be sure to conduct price benchmarking prior to your negotiation.

Once your agreement has been reached, take note of the validity period of your agreed price.

When you’re approaching the end of the validity period, ensure to make the necessary arrangements with the other stakeholder on the next steps of renewal.

2. Finding suitable suppliers

Trusting an external party to help you source products and services can be difficult. It’s natural to be sceptical at first.

But if your scepticism drives you to extensively search for the right supplier, then it becomes a time-waster.

How to overcome this time-waster: Read reviews

Trust isn’t something that develops overnight, but scepticism isn’t something that should impede your decision making.

When it comes to opting for suppliers, do a bit of research. Read reviews of other customer’s experience with the suppliers and use that to steer your decision.

Certain platforms like Supplycart provide supplier vetting and reliability assessments for you to choose a suitable supplier.

3. Paperwork

Paperwork can get overwhelming

The number of documents such as invoices and POs the procurement department goes through can get overwhelming.

Paper can be a very inefficient way of managing your procurement process. Filing, organizing and classifying paperwork are all tedious tasks.

In addition to being detrimental to the environment, paper has the potential risk of getting misplaced.

How to overcome this time-waster: Go digital

A lot of businesses are now adopting digital solutions like Supplycart when it comes to managing their procurement processes.

The onset rise of cloud computing and relevant technologies that enable digitization allow businesses to significantly reduce the amount of paperwork they have to deal with.

Additionally, going digital is a foolproof way to ensure your paperwork doesn’t go missing.

4. Data management

Streamlined data management avoids data syncing issues

A common challenge faced by a lot of procurement arms is data management.

Gathering, analyzing and maintaining data can prove to be a handful, especially when the inflow of data comes from multiple different sources in the form of different suppliers.

Often, the most time-consuming tasks of data management stems from duplicate entries that cause syncing issues.

How to overcome this time-waster: Consistency

The key to avoiding duplication is having a consistent naming convention in your database.

Creating a consistent set of data requires establishing the set of parameters beforehand and following through regularly with the set naming scheme.

By practising a consistent naming convention mechanism in your data management, it reduces the margin for data duplication thus allows for smoother data syncing.

5. Reports

Generating procurement reports can be time-consuming

Reports are part and parcel of any business. For procurement, reports provide insights on spending, supplier performance and other relevant forecasts.

Though the importance of reports is clear, many employees find difficulty in generating reports and extracting the necessary data. And many are still resulting to using manual means when it comes to reports which costly time wise.

How to overcome this time-waster: Automated reporting

Similar to the solution of the third time-waster of paperwork, going digital can solve the time-consuming tasks of generating reports.

Automated reporting software eliminates the manual tabulation of data hence reducing the potential for errors.

Such platforms are able to generate multiple reports almost instantly, taking mere minutes or even less instead of hours of collating data.

Moreover, these platforms are able to generate presentable charts that can easily be utilised and sent immediately.

Supplycart is a one-stop e-Procurement platform that can help you eliminate these procurement time-wasters. By streamlining your procurement process, you’ll be garnering more efficiency in your workday.

Getting Your Employees to Look Forward to Mondays

The weekend tends to go by really fast and before you know it, it’s already Monday.

Getting back to the 9 to 5 grind after a well-earned weekend is a challenge to many working adults.

Commonly classified as ‘Monday Blues’, the sensation of dread that overcomes individuals at the start of each week can have dire consequences.

According to research conducted by Gallup, the low morale of heading into a new work week booty perfect can affect an employee’s engagement and performance, ultimately resulting in affecting their well-being as well.

What may seem like a harmless Monday Blues can thus impact the overall performance of your workplace. Hence, it is critical to figure out what can be done in here order to make employees look forward to Mondays.

Get rid of the Monday blues with these 5 tips

1. Re-align your purpose

The new generation of employees in the workforce highlight purpose as the key incentive when it comes to accepting a job offer.

A good workplace performance doesn’t just boil down to numbers and KPIs. By reminding yourself of the bigger picture and your initial purpose of starting your job, you’ll re-discover the motivation you originally had.

Channel that initial motivation and re-align your purpose to start the week on a right note.

2. Engage with your employees

Make your employees look forward to Mondays by having something they can look forward to.

By conducting simple employee engagement activities such as weekly Monday breakfast or lunch.

You can even designate Monday as a special day for instance “Health Mondays” where you provide fruits and healthy snacks at the start of the week.

Whichever way you decide to conduct your employee engagement, be sure to make it an exciting incentive for your team to look forward to.

3. Keep your meetings short

It may take a while for one to acclimatize to work after the weekend. Warming up to the routine of a work week can affect an employee’s focus, resulting in a shorter attention span.

There will also be employees who are rearing to get back to work to complete tasks from the previous week.

When your team’s full attention is limited, it’s best to keep meetings concise. Achieve short meetings by highlighting key discussion areas and deliverables for the week.

If your office has a set agenda, its best to time your meetings to see if the agenda is optimised to fit a short meeting time.

4. View Mondays as improvement days

Mondays are a clean slate for employees to press the reset button. While it may not be the most favourable work day, Mondays are the opportunity to start over.

If you had a challenging task from the previous week, Mondays are perfect to go over the next steps in overcoming them and improving them.

You can also document your “room for improvement” to see if the next steps implemented worked and vice versa and implement what worked the next time you’re assigned a similar task.

While the idiom “if it’s not broken don’t fix it” applies heavily in our workplace, Mondays are an opportunity to experiment and challenge yourself on how you can do things differently.

5. Treat Monday like a Friday

The day we most look forward to, Friday, is favoured for many reasons. It’s the last working day of the week which allows us to shift our focus away from work, to other things that help us relax like spending time with family or friends and indulging in our hobbies.

It’s common for us to designate Fridays as days where we schedule our leisure activities as the luxury of time during the weekends lets us rest and recover from them.

Duplicating the same activities on a Monday programs you to get excited over the first day of the week similarly to how one would look forward to a Friday.

If recovering from fatigue from your newly scheduled Monday activity is a concern for you, try to find ways to limit the tiring elements from your activity. It could be in the form of cutting down the duration or starting relatively earlier.

The inevitability of heading back work after a weekend’s worth of relaxation can be a major source of dread to many of us.

Through re-framing the infamous “Monday Blues” it can spark a changed mindset in how we start viewing the start of the week in a new light for us to finally look forward to it.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

The Ultimate Employee Onboarding Guide

Welcoming a new employee is more than just adding a number towards your team’s headcount. You are also acquiring a new asset that can be worthy to your team and your company’s growth.

That’s why having a successful employee onboarding experience matters — it plays a role in retaining the best talent and markets your company culture.

Onboarding misconceptions

A big misconception about the employee onboarding experience is that it’s equivalent to an orientation program where it is carried out on the newcomer’s first day.

In reality, onboarding should be a continuous process that starts even before a newcomer’s start date.

Another misconception is the accountability of who is in charge of employee onboarding.

It is true that anything related to employee engagement falls under HR but when it comes to onboarding, there are many portions that require the expertise of other departments.

Hence, onboarding is a team effort.

Pulling of a successful onboarding experience

The key to a successful employee onboarding experience is to plan ahead. This guide aims to make the planning process easier by offering a checklist at each phase of employee onboarding.

Employee onboarding phases

The onboarding phases are broken down into 3 periodical phases:

  1. Pre-onboarding
  2. The first day
  3. The 2 weeks

Each of these phases have different objectives in the onboarding process.

Phase #1: Pre-onboarding

When: A week before the employee’s start date

Onboarding objective:

  1. To prepare your office in welcoming a new employee
  2. To keep your new employee engaged before their start date

Pre-onboarding is the first and most important phase in the employee onboarding process.

This phase will not only prep your joiner in what to expect but also prepare your current team by informing them on having someone new in the office.

Keeping your new joiner engaged is important to make them look forward to the first day and bring them up to speed with the current ongoings in the company.

This is also the key period where employers will provide necessary information to a new joiner that could help them have a smooth first day at work.

To make you employee onboarding process efficient, here’s a checklist of what you need to do in each of those focus areas.

The Pre-onboarding Checklist

1. Communication with your new employee
  • Send an email that includes
    • A soft copy of your companies employee handbook
    • Their start date and office hours
    • Special directions (if any)
    • Parking information
    • Their schedule for the first week
    • Key activities for the first week
    • Deliverables for the first week
    • Useful reading material or documents
    • A brief update what the company’s current activities
2. Informing your current team on having a new employee
  • Send an email that includes:
    • The first name of the new joiner
    • Their start date
    • Their position
3. Setting up your new employee’s workspace, both physical and virtual
  • Furniture
    • Table
    • Chair
  • Electronics
    • Laptop
    • Laptop charger
    • Desktop
    • Keyboard
    • Mouse
    • Mousepad
  • Stationery
    • A stationery kit
    • Notepads
  • Company necessities
    • Business card
    • Company t-shirt
    • Access card/tags
  • Virtual setups
    • new email account
    • new accounts on relevant company softwares
    • adding new joiner to relevant work group chats
    • setting up office calendar
    • WiFi information
    • Printer information
    • Other important login credentials

Phase #2: The First Day

When: On the day of the new employee’s start date

Onboarding objective: To make your new employee feel welcomed and ready for their new journey

The first day of work can be a nerve-wrecking experience for a newcomer.

As an employer, easing those nerves is crucial to having the new joiner being comfortable enough to perform well on their first day.

This phase of onboarding is also a chance for your employees to build rapport with your new joiner.

Some companies even do “buddy” or mentorship systems to facilitate this phase. By assigning a specific person to your new joiner, they are able to have a go-to person to refer to.

The checklist of things that need to be done for the first day phase are activity based items compared to the pre-onboarding checklist.

The First Day Checklist

  • Activities
    • An icebreaker activity
    • An office tour
    • A presentation on the company and its direction
    • A scheduled meeting with the new joiner’s supervisor
    • A discussion on workplace policies and conducts
    • Taking a photo for ID purposes
    • A special team outing (e.g company lunch, tea break)
  • Documentation related activities
    • Handing over HR and finance related documents
    • Filling in necessary forms such as contracts

Phase #3: The First Few Weeks

When: After the new employee’s first week or second week at the company

Onboarding objective: To check in with your new joiner

The first few days at a new job can get pretty overwhelming. Getting used to new ways of working, adapting to a different pace and settling in can be stressful.

That’s why checking in with your new joiner is important to see how they are coping.

It’s also an opportunity for the new employee to ask any questions and discuss their upcoming deliverables in terms of KPIs now that they’ve gotten a rough idea on their job scope and the company’s direction.

The checklist for this phase will consist of short meetings or catch-up sessions for check in purposes.

The First Few Weeks Checklist

  • schedule a regular catch-up sessions
  • address any questions or concerns the new joiner may have
  • recommend material that could help the new joiner

Creating a good first impression matters and it all it takes is a successful onboarding process.

By breaking down the onboarding process into key phases, you’re on your way to creating a great employee onboarding experience any new joiner will appreciate.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Intern Diaries: “Hello, this is Supplycart”- The CS Intern

It was just a whole new experience throughout the 3 months of journey working in Supplycart which carried so much memories that will be long lasted. As a Customer Service intern, I learned to answer all the incoming calls on the first week of my internship. I remember that every time when the phone rings, I was screaming internally. I’m very afraid that I’ll screw up the call and produce an unhappy customer. But luckily I have an awesome supervisor, Carmen! She always trusts on my ability, I feel honored about this and this helped me to build up my confidence as well as stay motivated.

In Supplycart, I have to wear a lot of hats, from answering calls to making sales calls, preparing quotations and researching on companies. While this can be quite challenging especially in the initial stages of the internship, but I believe this intense exposure is one of the best ways to grow into an efficient worker, learner, and critical thinker. The dynamics of Supplycart has given me exposure to great learning opportunities from communication, people skills, and adaptability even up to the extent of supporting the development of CRM skills through online courses.

Everyone in Supplycart has an ever-growing pile of responsibilities and tasks without nearly enough time to address all of them. However, this doesn’t mean that there is a lack of focused attention on the interns. Surprisingly, I’ve realized that the co-founders are actually more than happy to consistently go out of their way to mentor us and provide a robust internship program. For example, the CEO himself planned a breakfast catch-up session with the interns, provide a role-play sales training every Thursday and even invited me to join a meeting with the client! This level of dedicated attention and involvement is a true blessing, and I hope to take as much advantage of it as possible.

My favourite thing about working in Supplycart is the people. Even as an intern I’m treated the same way like a full-time employee, and I don’t feel any kind of politics or hierarchy in the office. Besides working, I had a lot of fun in the office! We have Frisbee and indoor workout session every week, thanks to the organiser plus my workout partner, Mariah!

I also joined the after work Karaoke with the amazing perks!

The relationships between employees and superiors are much more elaborate and friendly which makes me more excited to come into work everyday. They will also have heartfelt surprise for everyone birthday, which just goes to show that the company care about you as much as you care about them.  

Another thing I love about the company is how open it is about everything. We have weekly all-hands meetings, so I able to know what is happening in every aspect (product, marketing, sales, etc.), and even if I don’t understand something I was always more than welcome to ask and somebody will explain it to me. I am grateful to be working with warm and bright people in Supplycart that still shine even through stormy days. #workhappy

The Evolving Role of Office Admins & Managers

The ever-evolving workplace requires agility. One role in the office that successfully adapts to the modern office is the role of office manager and the office administrator.

While the specific responsibilities of office managers and administrators differ between from company to company, the core scope of these office superstars lies in ensuring everyone else in the office is well-supported.

Nowadays, providing support to other staff goes past picking up phone calls and making sure their calendars to book appointments.

How the office admin and office manager role has changed

1. Providing the basics for success

Setting up other employees for success in day-to-day operations is key to any office admin and office manager.

Often, the basic necessities factor into making the workday a smooth one and the office admin ensures all the basic needs for a workplace to operate are met.

These needs include having food in the office pantry, a safe and well-maintained office space and operational basics like stationery and necessary technology like computers and printers.

A well-equipped office contributes to effortless productivity for everyone in the office.

2. Leveraging on technology

With the advancement of digitalization, the office administrator and manager can now streamline their daily tasks.

By eliminating the traditional ways of conducting their tasks and using technology, office admins and managers are able to not only be more efficient at what they do but also save time.

There are plenty of platforms available online that bring such efficiency to an office admin or manager.

From file sharing platforms that eliminate the need for physical filing to virtual calendars that help avoid double booking appointments to solution providers that offer a single platform for multiple office-related products and services.

Such available technologies have enabled the modern-day office admin and manager to adapt to newer and more efficient means of working.

3. Cultivating workplace culture

The well-being of employees both physically and emotionally relies on the working environment they’re in.

Creating a good camaraderie in the office also factors into an employees’ well-being. Employee engagement initiatives such as team building events, team lunches, and other activities strengthen employee rapport.

The office administrator and manager plays a big role in coordinating such initiatives hence they are key players in cultivating culture at the workplace.

4. Representing the company

A company’s office admin or office manager is often the first contact point when external parties reach out to the company.

While each employee is a representation of a company, the office admin and manager play crucial roles in being the first person introduced to external parties.

Whether it’s clients or corporate partners, giving a good first impression matters and office admins and managers are at the forefront of representing the company well while liaising with external parties.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Employee Gifting: Extraordinary Benefits & Ideas!

The act of gifting is an underrated element of employee engagement.

Employee gifts aren’t just good mementos for safekeeping, they also provide other benefits to your business.

The benefits of employee gifting

Employee gifting benefits both the employee as well as the employer, especially when it comes employee retention.

Here are 3 benefits of employee gifting:

Benefit #1: Increase in productivity

Giving recognition to employees can come in many forms including verbal praise, promotions and appraisals and employee appreciation events which often have small tokens of appreciation as gifts.

A little recognition and appreciation goes a long way as studies have shown employees who feel appreciated can be up to 50% more productive.

Benefit #2: Lowers turnover rate

According to the Wall Street Journal, “awards and recognition are the single most cost-effective way to maintain a happy, productive workforce”.

Content employees contribute to better employee retention hence lowering the overall turnover rate in a company.

Benefit #3: Boosts employer branding

The competitive nature of the job market impacts both job seekers and employers.

Establishing the right compensation and benefits is just one portion of attracting the top talent to your company.

Having great company culture through employee engagement initiatives and employee recognition programmes which involve gifting is also key in attracting the top talent, especially with the new generation of job hunters.

Employee gifting 101

It’s become clear that employee gifting garners plenty of benefits for a business and its employees.

As a one-stop platform for office solutions, Supplycart is your go-to source for employee gifting.

Many perceive employee gifts as customary items that come in goodie bags, when in fact, there are plenty of creative ways to incorporate gifting.

We’ve broken down employee gifting ideas into accessible categories based on its objective

Gifting objectives

When it comes giving gifts, we’ve all heard the expression “it’s the thought that counts”. This applies to employee gifting too.

The main question you should ask before giving any gift is: “is it meaningful to the person receiving it?”.

A big gifting misconception is the more expensive the gift, the better the gift.

That’s not necessarily the case as a gift’s relevance to the recipient is more significant than its cost.

Employee Gifting Ideas

Company specific

Company-specific gifts are anything that has your company brand on it. This can be your conventional t-shirts, lanyards, notebooks and mugs.

Another term for company-specific items is “swag”.

Why company-specific gifts are perfect for employee gifting

A sense of belonging is an important element to make any employee feel welcomed and comfortable at work.

Company-specific gifts gives everyone the chance to be welcomed and represent the team they work so closely with. It’s also the perfect item to make an employee feel proud of where they work.

Personalized stationeries, drinkware and apparel can help create uniqueness to a company specific gift

Gifting idea you’ll love: customization

We’ve all seen shirts, mugs, stationeries and plenty more items that have a company logo on them, so how do you go the extra mile to add exclusivity to your company swag?

The answer: Customization

Customization adds a personal touch to company-specific items that are usually uniform in design.

Make an employee feel special by including their names the next time your order your company swag!

Additionally, personalizing your company-specific items will help in avoiding employees from mistakenly taking an item that belongs to another employee.

Commemorative gifts

Celebrate both professional and personal milestones and festivities with commemorative gifts.

Why commemorative gifts are perfect for employee-gifting 

The goal of commemorative gifts is to make a person well, commemorate a special event.

Any employee will surely appreciate the thoughtful gesture of a fellow colleague celebrating an important milestone of theirs and the many festive celebrations Malaysia has to offer.

Gifting idea you’ll love: festive and non-festive gifts

It’s common to think of our cherished business relationships during festive seasons and significant milestones such as work anniversaries, births, store openings and many more.

There are also other professional related occasions worth remembering like National Bosses Day and Admin Day.

Celebrate these occasions with premium gift hampers suitable for any those important events whether its a common festive season or those occasions to celebrate a fellow colleague!

Awards & Recognition

Recognize the efforts and achievements of the individuals in your team with special awards.

Why awards & recognition are perfect for employee gifting

What better way to acknowledge someone’s hard work and effort than recognizing it.

Having a physical award is a great way to for the recipient to be reminded of how all of their hard work paid off.

Gifting idea you’ll love: fun, non-conventional awards

Normally, awards are given out in the form of certificates or trophies. But if you want to step outside of the box you can incorporate other items such as snacks and stationery.

Incorporating humour and puns into common items like snacks can be great mood boosters for the recipient and a chance for the sender to express their creativity.

Check out these genius ideas by other employees who’ve cleverly used puns in the snacks given out to employees as awards:

Photo credit: Pinterest

Photo credit: Pinterest
Photo credit: Pinterest

Showcase your creativity while appreciating your employees with a creative award. Get their preferred snack and put on your creative hat by coming up with a fun award!

Cash Equivalent Gifts

Cash equivalent gifts are store valued products such as vouchers and gift cards.

Why cash equivalent gifts are perfect for employee gifting

Cash equivalent gifts are the safest bet if you aren’t sure of what to gift an employee.

It gives the recipient the luxury and freedom to choose what they desire to purchase with their gift vouchers.

Gifting idea you’ll love: vouchers for everyday use

Most gift cards and vouchers available for gifting are those which are commonly used by your employees such as Starbucks gift cards, cinema vouchers and Aeon gift vouchers.

By getting vouchers for everyday use, you’re able to help the recipient save a decent amount of money for their everyday spending.

Show recognition and appreciate your employees with employee gifting today!

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

The Top 100 Pantry Products

What do top companies in Malaysia like Grab, Unilever, IBM, FashionValet and iFlix have in their pantry?

We’ve compiled a list of the top pantry products purchased regularly by over 500 companies in our database.

Not sure the exact type of product to stock up as your pantry essentials? No worries, the list below will give you a quick reference.

Breakfast food and drinks

Top breakfast picks by our users

Cereals & Grains

  • Quaker Instant Oatmeal
  • NESTLE Koko Krunch Breakfast Cereal
  • NESTLE Cornflakes Breakfast Cereal
  • NESTLE Fitnesse Clusters Banana Nut Breakfast Cereal

Milk & Dairy

  • COFFEEMATE Non-Dairy Creamer
  • DUTCH LADY UHT Full Cream Milk
  • Nestle Yogurt – Mixed Berries
  • Dutch Lady Blueberry Yoghurt
  • F&N Vitaminised Sweetened Creamer
  • DUTCH LADY UHT Low Fat Milk
  • Marigold UHT Milk – Low Fat
  • Nestle Yogurt – Peach
  • Nestle Yogurt – Mango
  • Marigold Mixed Fruits with Calcium Yogurt
  • Marigold Mixed Peach Mango with Calcium Yogurt
  • Marigold 0% Fat Yogurt Peach Mango
  • Marigold 0% Fat Yogurt Aloe Vera
  • Farmhouse UHT Fresh Milk
  • Dutch Lady Pure Farm Milk – Full Cream
  • F&N High Calcium Sweetened Creamer Milk
  • Nestle Omega Plus Milk With Oats
  • Nescafe Hot Dispenser Powder Pack – Milo Hot (pre-mix)

Hot drinks

  • Milo Activ Go UHT
  • Milo Chocolate Powder
  • Nestle Milo Chocolate Ready-To-Drink Packet


  • Massimo Duetto Blueberry Cream Bun
  • Massimo Favorito Chocolate Cream Bun
  • Massimo Sandwich Loaf with Wheat Germ
  • Massimo Sandwich Loaf
  • Gardenia Fine Wholemeal Bread
  • Massimo Favorito Vanilla Cream Bun


Workplace thirst quenchers


  • NESCAFE Classic Instant Coffee
  • NESCAFE Gold Instant Coffee Refill
  • BONCAFE Morning Coffee Beans Pack


  • OSK Japanese Green Tea
  • LIPTON Teabags

Bottled water

  • SPRITZER Mineral Water Carton
  • Spritzer Natural Mineral Water – 9.5L
  • SPRITZER Mineral Water CUP

Energy drinks

  • Glaceau Vitamin Water – Orange
  • Glaceau Vitamin Water – Acai Blueberry Pomegranate
  • Glaceau Vitamin Water – Fruit Punch
  • Glaceau Vitamin Water – Dragonfruit

Carbonated drinks

  • F&N 100 Plus Isotonic Drink

Fruit juices

  • Marigold Peel Fresh – Apple
  • Marigold 100% Juice Orange
  • Marigold Peel Fresh – Mixed Blackcurrant
  • Marigold Peel Fresh 100% Juice – Mixed Powerveggies
  • Marigold Peel Fresh – Mango
  • Marigold Peel Fresh 100% Juice – Apple
  • Marigold Peel Fresh – Guava

Yoghurt drinks

  • Yakult Ace Light Cultured Milk
  • Marigold Yogurt Drink – Mixed Berries


Snacks to fuel you during your workday!


  • Jacob’s Original Cream Cracker
  • Jacob’sWeetameal
  • Julie’s Love Letters Chocolate Cream
  • HUP SENG Cream Crackers
  • Julie’s Peanut Butter Sandwich
  • KHONG GUAN Chocolate Wafer
  • Danisa Traditional Butter Cookies
  • HUP SENG Pineapple Jam
  • Julie’s Cheese Crackers
  • Julie’s Love Letters Strawberry
  • KHONG GUAN Sultana
  • Quaker Oat Cookies Honey Nut


  • CADBURY Choclairs Pack


  • Taisun Roasted Cashew Nuts
  • Tong Garden Coated Coconut Peanuts

Granola Bars

  • Nature Valley Apple Crunch Granola Bar Pack
  • Nature Valley Oats & Honey Granola Bar Pack
  • Nature Valley Roasted Almond Granola Bar Pack


Company’s favorite for quick bites / drink

Cup noodles

  • MAGGI Hot Cup Instant Noodles Tom Yam Cup
  • MAGGI Hot Cup Instant Noodles Curry Cup
  • MAGGI Hot Cup Instant Noodles Chicken Cup
  • MAGGI Hot Cup Instant Noodles Curry Cup
  • MAGGI Hot Cup Instant Noodles Fried Chilli Fiesta Cup

3-in-1 drinks

  • OLD TOWN WhiteCafé 3-in-1 Instant (Classic)
  • OLD TOWN WhiteCafé 2-in-1 instant (Without Sugar)
  • NESCAFE 3in1 Instant Coffee (Regular)
  • MILO Chocolate 3in1
  • BOH Instant Teh Tarik Premix (Kurang Manis)
  • Milo Hot (Premix)
  • OLD TOWN instant Milk Tea 3in1

Condiments & flavourings

Condiments to complement your pantry food


  • Gula Prai Coarse Sugar
  • GULA PRAI Soft Brown Sugar
  • GULA PRAI Fine Sugar


  • CED Natural Rock Salt

Pantry Utensils

Essential utensils every office needs


  • Stainless Steel Teaspoon
  • Stainless Steel Dinner Spoon
  • Stainless Steel Dinner Fork

Cleaning Supplies

Keep your office in top shape by keeping it clean


  • Premier Facial Tissue
  • Premier 747 Serviette
  • SCOTT EXTRA Toilet Tissue
  • Premier Kitchen Towel
  • KCA Kitchen Towel
  • Scott Household Towels
  • Royal Gold Bathroom Tissue

Cleaning liquids

  • DETTOL Hand Sanitiser
  • DETTOL Liquid Hand Soap

Air Fresheners & Moisture Absorbers

  • Thirsty Hippo Moisture Absorber

Waste Management

Waste management must-haves for a clean office

Garbage bags

  • OEM HDPE Garbage Bag – Black
  • OEM Disposable Garbage Bag-Blue

Cooking Ingredients

Natural produce for easy office meals
  • Bird Of Paradise Rice
  • Knife Blended Cooking Oil

Download Your FREE “Ultimate Office Pantry Guide

  • Checklist of recommended items
  • Pantry Inventory Tool Tracker

Stock up your office pantry with these top products today, exclusively from Supplycart!

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

What Is a #workhappy Office Culture?

A lot of us spend most of our waking hours in the office. Some even call it their first home and their actual home is just a place where they check-in just to sleep. The workplace as we know it has evolved over the years to a place with a lot of open spaces, fun corners, equipped pantry and even having bean bags in the office is an important furniture in the workplace.

A recent study done by Sodexo in 2015 on what defines the environment in the workplace rated the following as what encompasses a happy workplace

  • Quality of life in the workplace
  • Social interaction
  • Health and well being
  • Physical environment
  • Ease and efficiency
  • Recognition and personal growth

Looking at the key points brought forward, we wanted to be a company that is pro-actively creating new environments at the workplace.

Photo credit: Simple Psychology

We believe that a #workhappy culture begins with the motivation behind it. Maslow’s hierarchy of need would best describe how to influence the environment of the workplace where right at the bottom of the pyramid would be physiological needs.

People’s basic needs like clean water, snacks, fruits, coffee and a fridge goes a long way in meeting such needs and going up the pyramid of ensuring people’s motivation is adequate and met at the workplace.

We have encountered workplaces where a proper pantry is not present and that employees are required to bring their own food and beverages. If the basic necessities are not met, people are not likely to be concerned about taking ownership to learn new skill sets to qualify them for future jobs or progress.

Companies are likely to have higher retention rate and employee satisfaction when proper structure and processes are in place. It creates the foundation of the company culture around the values it has established. Productivity increases significantly when all of these are in place.

With the right motivation and necessary needs being met, people are happier. A recent study conducted by University of Warwick found that happy employees are 12 – 20 % more productive in the workplace.

We learnt the importance of having a great environment when we started. A reflection on how we ourselves want to have that sense of feeling at home in the workplace stirred us to start a movement. The movement of spreading the importance of having a happy workplace which is well-managed and that feels just like home – feels just like family.

What better way to advocate a #workhappy environment by starting right with meeting our people’s basic needs for food, water and the best place for this would be the pantry.

We believe that at any one time, psychologically knowing that we have access to food and water, we would be able to free up our brain space and focus on our work.

Simple harmless thoughts like “where am I going to get coffee, should I walk down to the grocery store, what should I eat or drink” does take up time when in fact there are more important matters to think about. Once we start clearing those questions, we are most likely to find answers for a whole lot of other things. Don’t sweat the small stuff.

Supplycart was coined to help businesses in creating a better environment at the office. We look to share the #workhappy mythology by providing the little things such products and solutions that go a long way to start managing the office better. First manage the pantry becomes a key important area we look into in taking the first steps towards a happy workplace.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Your Office Party Checklist: Chinese New Year Edition

Chinese New Year is around the corner and the Supplycart team is excited to spend it with our loved ones over the public holiday and ring in a new Lunar New Year.

We bet your office is festively decorated with lanterns and other adornments that are in red as you gear up to celebrate Chinese New Year with your colleagues.

Bless Malaysia for having many cultural celebrations as it allows us employees to host office parties!

If you are hosting a Chinese New Year celebration in your office once everyone comes back from leave, you may want to have your office party checklist ready and on hand and tweak it for a CNY twist this Lunar New Year!

Checklist item #1: Food

Yee Sang is a Chinese New Year must-have when it comes to food. The combination of multiple shredded ingredients signify auspicious symbols of prosperity and abundance.

The best part about having a Yee Sang platter before diving into your CNY celebration in your office is the toss. And we all know that the higher the toss, the better and more prosperous it is!

Don’t forget to say your wishes for the new year amidst tossing the now combined Yee Sang ingredients to express your hopes for the brand new year!

Prepping a full Yee Sang platter can be a lengthy process that involves a lot of shredding and cutting since it has many components. Save the hassle of preparing Yee Sang for your office party by placing an order for a platter delivered right to your office party venue!

Checklist item #2: Entertainment

How to make this year’s Chinese New Year office party an extra special one? Host a lion dance! It’d be a total crowd pleaser that will leave your work neighbours envious.

Lion dances are more than just a customary form of entertainment during the festive period. Similar to the above mentioned Yee Sang, a lion dance is highly symbolic of courage, stability and superiority.

Lion dances can also steer away negative energy and spirits so you’ll be starting the new year on the right foot!

Checklist item #3: Gifts and ang paos

All the single non-married employees rejoice as you’ll be getting your ang paos from your married co-workers!

A great gift you can share among your colleagues are gift hampers. Chinese New Year themed gift hampers containing your festive favourites from the classic pineapple tarts to dried fruit, honey and premium tea.

If you’re looking for a more traditional gift as a token of appreciation and prosperity you can never go wrong the CNY essential: mandarin oranges!

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Do You Have Good Printing Etiquette?

Printing is an integral part of any office. According to Office Printing Statistics, on average a worker prints about 34 pages per day. Imagine all of the ink & toner as well as A4 paper that gets used up for a day’s worth of printing.

Since printing is a part and parcel of any office, it’s important to practice certain printing etiquette for a  smoother and a #workhappy day at the office.

So which printing sin are you guilty of doing and how can you overcome it to develop good printing etiquette at work? Find out below!

Printing sin #1: The printer hogger

Have you ever pressed ‘Print’, heard the printer whir, walk over to the printer only to find out it’s not the document you printed but someone else’s document?

When this happens, that person could be a printing “hogger” where he or she has been printing endlessly for awhile.

This could hinder other colleagues who need to urgently print their documents.

Good printing etiquette tip: If you have a ton of pages to print, it’s best to give way to those who have smaller printing jobs with a few pages. Those don’t take a long time to print and can be done fast compared to documents that have plenty of pages.

Printing sin #2: The leaver

When someone leaves their printables in the paper tray they’re known as ‘The Leaver’.

Sure, it can be quite troublesome to walk back and forth to your office printer to retrieve what you just printed. 

But it can also  be troublesome when someone accidentally takes your printables and you have ask around who has taken them.

stress young asian businesswoman looking at paper stuck in printer at office

Good printing etiquette tip: Don’t leave your printables in the tray for too long. If you don’t feel like walking to and fro to the printer to get your prints, print everything that needs to be printed in one go or ask a favor from a colleague who’s walking towards the printer to help retrieve yours for you.

Printing sin #3: The disposer

Going green at the workplace is not only environmentally friendly but it also can be a great CSR initiative.

Developing an environmentally conscious office can be achieved easily with implementing small, feasible steps.

Such steps include utilizing both sides of an A4 paper. Many dispose printables that are printed only on one-side, hence they are the disposers.

Good printing etiquette tip: If you only print on one side of a paper, salvage the other side by using it as scrap paper for your scribbles or re-use it and print on the blank side.

Printing sin #4: The non-replacer

When it comes to printing these three things can infuriate any employee:

  • Paper jams
  • Running out of paper
  • Running out of ink and toner

It’s even more frustrating when the last person who used the printer does not do anything about the paper jam, the empty paper load tray and the low ink and toner.

Cropped image of businessman removing paper stuck in printer at office

An important step to practicing good printing etiquette is by identifying bad printing manners in order to start practicing more acceptable printing mannerism.

Good printing etiquette tip: Don’t leave your printer in a condition that is unfavorable to your own printing experience. If there’s a paper jam, retrieve the paper that is stuck. As for A4 paper, load a new pile into the paper tray. Similarly, you should replace ink cartridges that have ran out of ink.

Looking to buy in bulk? Let us know below so we can help you arrange bulk prices for your ink and toner purchase

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

How to clear your year end budget in 8 ways!

We’re in the last quarter of the business year and for some of us, we probably have some budget leftover which we can clear.

The burning question is how and what you can spend that leftover budget.

Now you can either go with the practical route or the more.. absurd route when it comes to clearing out your office budget. 

But let’s start with the more practical ways of clearing your budget. By practical, we’re referring to products or services that can help your office operate smoothly for the following year.


1) Software

Renewing software or licenses for the use of the following year is a great way to make sure to your tech gadgets are fully functioning for the upcoming business year.

Software can get a little expensive, but treat it as a one-time investment and a technological infrastructure that allows you to work smoothly in the upcoming year.

2) Furniture

Is your office environment in need of a little face lift? Replacing your furniture may do the trick. Upgrading your furniture is not limited to making your office more visually pleasing.

New furniture serves a safety and ergonomic purpose. With everyday usage for long hours at work, your tables and chairs are easily exposed to wear and tear. Sitting on comfortable furniture fosters good posture which is important due to all the time we spend at our desks.

3) Food

If you’ve been consistent with the budget you’ve set aside for your office’s pantry you might want to consider using the balance of your 2018 budget for some additional pantry items.

Whether its something you would like to indulge in like extra snacks you’ve been dying to see in your pantry or purchasing additional staple items to keep some extra stock for the following year.

Did you know you can lock in pantry prices for up to three months with subscriptions? Plan ahead for the new year and start it on the right foot by having a well-equipped pantry.

4) Year end party

Happy executives celebrating their colleagues birthday in office

There’s plenty to celebrate at the end of the year. It could be your office’s Deepavali or Christmas party, New Year’s or a special year-end dinner to celebration your company’s achievements and appreciate your co-workers.

Already planning your year end office party and looking for ways to elevate it? You can check out some ideas here.

Now that the we’ve talked about the more practical ways of clearing out your office budget at the end of the year, we asked the Supplycart family this question:

“Imagine if you had control over the office budget…”

Here’s what our team wishes they could use the leftover office budget on 


1) Ice cream day

I scream, you scream, we all scream for ice cream, including the Supplycart team.  If we could splurge on food at the Supplycart office, ice cream will be at the top of the list.

Setting aside some year end budget and some tea time with ice cream is an ideal way to cool off from a stressful day.

What’s your ice cream preference? Popsicles, soft serves, classics that you’d usually buy from your nearby kedai runcit or packed pints with your favourite flavors? Let us know how we can help get those to your office fridge for your team to have a sweet treat!

2) Whacky furniture

Two of the most coveted items in terms of furniture in our wish list would be sleeping pods and a swing.

While we doubt those items will get the green light from management and finance, we still daydream about having them. 

Sleeping pods will be ideal to recharge after the post-lunch slumps and a swing will be a cozy little space to get into the zone of your task at work.

Since sleeping pods and a swing will not be apart of our office any time soon, there are plenty of other ways to recharging in the workplace. Coffee never fails for a little pick me up to recharge and as for coziness, the addition of bean bags and a couch might do the trick.

3) Spa day

All those long hours at your work desk can put a strain on your body, especially your back! 

We hope one of these days we can treat ourselves to a nice massage or even hire an in-house masseuse for a day to unwind.

That may not happen immediately so as for now we’ll just stick to some office yoga.

4) Trip to Disneyland

We wish we could make our Disneyland fantasy a reality by taking a trip to the happiest place on earth.

This will probably be a long-term wishlist that probably be realised in the year 2020-something. But for now, we shall go for adventures within Malaysia.

Here’s a little throwback of our townhall from a couple of months back to the Lost World of Tambun. We had a great time there, here’s to hoping we can make our Disneyland trip someday!

Put your leftover office budget to good use by improving your office environment and taking care of co-workers.

Browse what you can use your additional budget on here:

Top 5 Office Must-Haves for Working Dads!

Father’s Day is just around the corner and Supplycart is giving an ode to all working dads out there by listing the top five office essentials according to top five Malaysian company founders!

What better way to start planning gifts for your working dad by gaining an insight on what these entrepreneurs have to say about their office must-haves!

1) A Chair

Ah the good old chair,  an essential piece of furniture for work (unless you prefer sitting on the floor, but hey whatever makes you comfortable).

Nadhir Ashafiq, founder of Thelorry.com, a platform for customers to conveniently book a lorry for their moving needs says his chair is his favorite office item.

According to Nadhir, his chair is so comfortable and has soundproofing capabilities since he can pass gas without no one else noticing! Thanks for sharing and err, oversharing Nadhir!

2) A Whiteboard

Every visionary needs a whiteboard (and a whiteboard marker as well as some dusters to complement it). The founder of Kakitangan.com, Effon Khoo claims his office must-have is a whiteboard because he needs it to write about “world changing innovations, employee-engaged collaborations, power-of-dreams and more”.

While we’re excited to see what Effon means by “more”, we won’t be surprised if we found out Kakitangan.com, an online platform for all your HR management needs started from ideas jotted down on a whiteboard!

3) Drinks

Who would’ve thought drinks would make the list, but when you think of it water is a basic need in life. While the usual mineral water may not be your cup of tea, other beverages such as coffee or milk may be well stocked in your office pantry, for some like Amos Chong, the founder of Humble Beginnings Cakes prefers a can of coke.

Amos says his office must-have is the fridge to be filled with coke. Not only coke is a great refresher for the hot months that beckon in Malaysia, Amos says he needs a can of coke in hand to celebrate! And by the looks of how delicious Humble Beginnings’ famous mille crepe cakes are, we couldn’t think of a better beverage to accompany their best sellers than  a can of coke!

4) Bean Bags

Who wouldn’t want to jump in and settle into a comfortable bean bag? While they may appear informal in a corporate setting, we’re sure many employees would prefer cosy bean bags filled with expanded polystyrene for their weekly team meetings that could often last up to an hour.

Clarence Leong, the founder of EasyParcel, an online platform for seamlessly easy parcel delivery reiterates how comfortable bean bags are by claiming the giant bean bags at the EasyParcel office are so comfy that it makes him feel like he’s at home!

While we spend most of our weekday hours at work, why not work in comfort right?

5) A Laptop Stand, Notebook and Pen

Since Jonathan Oh is the co-founder of Supplycart and technically the “father” of our small team, we decided he could choose more than one office essential! Jon’s first office must-have is a laptop stand which is not only practical for long hours of typing but also has health benefits! Who would’ve known? According to Jonathan, if it wasn’t for his laptop stand he would’ve develop carpal tunnel syndrome by now!

As for his notebook and pen, Jon says it’s his personal must-have because that’s where he jots down all his plans and ideas!

Supplycart would like to wish all working dads out there a Happy Father’s Day! For a convenient ordering experience, check out the “Request Quote” feature on our website where you can easily request for a quotation! It’s as easy as the following steps:

  1. Select a product category (e.g: Pantry/stationery/technology, office fruit or catering)
  2. Fill in your quotation details such as your estimated budget and number of pax as well as your preferred delivery day!
  3. Finally, fill in your contact details so we can prepare your quotation within 2-5 working days!
     At Supplycart we want you to #workhappy! So let us handle all your office needs– from replenishing  your pantry to restocking your office supplies, Supplycart is here to manage your office better. For more on our hassle-free service, visit our website at supplycart.my

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Supplycart Celebrates Friendship!

Employee engagement and rapport is an important component to #workhappy. We’ve decided to commemorate International Friendship Day by playing a game of “Would You Rather”.

We’ve presented the team with six questions with two options each and here’s the outcome of “Would You Rather” Supplycart edition!

1) Would you rather go a week without Yakult or go a week without Nasi Lemak for breakfast?

Yakult is a cult favourite for the Supplycart team so it’s surprising to see the majority say trenabol they would rather go a week without it! We’re clearly true Malaysians as we can’t live without the staple Nasi Lemak for breakfast!

While we have all our pantry essentials stocked up by a weekly office manager, we’re thankful for the Nasi Lemak treats by our amazing bosses!

2) Would you rather get slayed by Jon, Julian and Shangrong during badminton or get beaten by kids during a futsal match?

At Supplycart, sports is a fortnightly event for the team to de-stress. Sports is a great way for the team to bond as well. We’ve done workplace yoga, nerf gun battles and more.

When it comes to badminton, our management team, Jon, Julian and Shangrong are all pros and could give Dato’ Lee Chong Wei a run for his money. But compared to our badminton gurus, the kids who played against us during a friendly futsal game one evening were MVPs in their own leagues and we’d rather lose to management in badminton than be embarrassed by 8 to 10-year olds during futsal any day!

3) Would you rather listen to Eugene hum or have Eugene “play leg”?

Meet Eugene. Our resident background music supplier. And by background music we mean humming. You know Eugene has entered the office in the morning by his humming and occasionally he would do so to annoy our Marketing personnel. Another habit Eugene is fondly known for is “play leg” a.k.a footsy.

While we can’t blame Eugene for playing “footsy” by accident because of his height, the Supplycart team prefers his humming.

4) Would you rather come to work super early or leave late?

While some of us are early birds, most of the Supplycart team prefers to leave late. With an office full of pantry snacks and the freedom to blast out your playlist, our office has clearly become a second home for us, so we’re A-okay with leaving late.

5) Would you rather get stuck in an elevator with the Sales team or the Ops team?

Congratulations to our Operations team, you’ve earned the bragging rights because majority of team would rather be stuck in an elevator with you guys instead of the Sales team (probably because of Eugene’s humming!).

6) Would you rather have a fully stocked pantry or a have shade from the blinds?

And the winner for the final “would rather..” question is… *drum roll* a tie!

The team was split between choosing a pantry full of goods and having the office covered with blinds!

For the longest time, our office space didn’t have shade from the blaring sun. Some of us even wore caps and hoodies just to shield ourselves away from the sunlight!

Our inner vampires are extremely thankful for the newly installed blinds as we can now work in comfort and everyone needs to work comfortably in order to #workhappy.

We’re also thankful for our amazing pantry which keeps our bellies full and satisfy our snacking needs when hunger pangs strike at the office!

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Office Sports: How It Benefits Employees

The Supplycart team occasionally gets together for sports activities. Most of the time, we carry out a single activity. But this around we did a trifecta of badminton, lacrosse and basketball.

We’re learned sports can bring a lot of benefits that not only keep us healthy but also factors into professional development. Here’s how it can benefit us employees:

1) You’ll pick up new skills

Before this, none of us have picked up a lacrosse stick before! Some of us were even surprised lacrosse was played in Malaysia. We’re thankful for our lacrosse superstar, Putra from the Operations team for bringing his gear (and his patience) to teach us how to play lacrosse.

Learning how to throw and catch may sound very basic, but at least we learned a new skill as not many Malaysians play lacrosse.

2) You will de-stress

Yes, it is common knowledge that exercising is a great stress reliever. But it’s a million times more fun when you de-stress together, especially when you might be stressing out about the same work-related thing. We looked to basketball to collectively de-stress by having a friendly competition of shooting into the hoops.

3) You’ll get your creative juices flowing!

Sports can be done almost anywhere and can be almost anything! It can range from renting out a court to play futsal to even having a chair races in your office hallway.

Attractive young woman playing table tennis in office.

Get creative with the way you do your office sports establishes an element of originality which you and your colleagues can be proud of!

At Supplycart we want you to #workhappy! So let us handle all your office needs– from replenishing your pantry to restocking your office supplies, Supplycart is here to manage your office better. For more on our hassle-free service, visit our website at supplycart.my.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Your Office Party Checklist: Surprise Party Edition

The Supplycart family recently had a surprise party for our November babies. If leaving the office at God knows what time and getting hints from the guard that our noise level was close to a complaint aren’t indicators of the great time we had, then we don’t know what is!

Pulling off any successful party, let alone a surprise one requires some planning and we’re here to breakdown the essentials you need. Check out this checklist of planning essentials you can use for your next office party:

Checklist item #1: The committee

Designating a group dedicated to the entire planning process is the step that precedes all other party planning checklist items. Since the office party you have in mind is of surprise status, then it’s important that you keep this special task force top secret.

Of course communication is needed when you plan anything. While you can do some crucial planning verbally, it’s best to keep eavesdropping at bay (especially from those you want to surprise) by having a chat group that solely about your party planning efforts.

Within the committee you can further assign more specific roles. Some roles you might want to consider including among you party planners are the people in charged of entertainment, people in charged of food and those who are in charged of deterring the individuals to be surprised (make sure you choose people who are good liars!).

Checklist item #2: The alibi

While it’s not good to lie, on occasions like a surprise party sometimes you have to. And hey, a little white lie won’t hurt especially if it’s for the good intention of surprising your beloved colleague.

Okay, so maybe lie is a bad word. And the Supplycart team wouldn’t want to be held responsible for any sins you may have accumulated due to lying. Let’s use the word alibi instead. An alibi is crucial piece of evidence that indicates you were somewhere else when an act took place. In the context of surprise party planning, you’ll need an alibi to present to the folks you’ll be surprising so it’ll make it less obvious that they’re in for a surprise.

Here’s where checklist item #1, the committee comes into play. You’ll need to set up how the background story for the surprised to believe in so they would have zero idea on what’s going on.  We even went a step further to solidify our alibi by lying in our group chat stating that some of us went to play basketball to just make it extra convincing none of us will be in the office where the surprise will take place.

Checklist item #3: Food!

A party is never complete without food! Since our office party was a birthday surprised party of course we had to have cake (but hey, even if it wasn’t a birthday there’s nothing wrong with getting cake because #treatyourself).

When it comes to ordering food for a party there are 3 things you should always that into account:

  1. The number of pax
  2. Dietary restrictions (e.g Halal, Vegetarian, etc.)
  3. Food allergies

We’re not gonna lie, food is probably the most tricky item on your party planning checklist as it’s hard to satisfy everyone’s taste buds. An easy way to get food for the party you are planning is via catering!

Catering has heaps of perks. It saves you a whole lot of time, it allows you to plan ahead and you can choose from loads of cuisine types that’ll be sure to satisfy even the pickiest eaters!

Need a caterer for your next office party? Check out Suppylcart’s wide array of catering menus below:

Checklist item #4: Entertainment

When it comes to any party, entertaining your attendees should be on your itinerary but it shouldn’t necessarily be expensive. Nowadays, you can find numerous apps that you and your office mates can enjoy. Some of the Supplycart’s favourites are Just Dance Now and Heads Up which you can download off the Apple Store and Google Play.

Other cost-free games you can play for your office party include charades, card games and board games.

If games aren’t your cup of tea and your office wants to show off their vocal skills, get on YouTube and search for everyone’s favourite shower tunes and let them belt the songs out.

We sure had a great time seeing the undiscovered talents of our team. We never knew among us there were Chinese oldies fans and semi-pro rappers!

Plan your next office party with the help of Supplycart. Enjoy the many cuisines from our corporate catering line today!

Supplycart is your one-stop e-procurement platform for everything your office needs. From replenishing your pantry goods to restocking your stationeries, we’ll help you manage your office better for you to #workhappy. Visit www.supplycart.my today!

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

Intern Diaries: A Dead Bird’s Funeral (and Other Internship Stories)

It feels like it was just yesterday when I walked into the Supplycart office for the first time, ready for my 12 pm interview. But after three months, an unhealthy amount of coffee, and a wealth of experiences later, I am stunned to find myself sitting at my desk to write this article – my final (gasp!) assignment as an intern at Supplycart.

You may ask, what did I do in these 3 months? Make coffee, wash the dishes, mop the floor? Well… a few times , but there was definitely a whole lot more that I had the opportunity to contribute to.

For example, I could tell you about the spreadsheets and databases that I helped to streamline. I could tell you about the sales that I assisted in closing. I could tell you about the fruit packing, the sales calls, the super-long meetings. But ultimately, doing that would be like showing you a puzzle piece-by-piece, or an image pixel-by-pixel; it just wouldn’t be the full picture. My time at Supplycart was far more than just assignments and work-related tasks, and the ‘other things’ are what I will definitely remember when I look back to my time here.

I will remember my first office lunch (when I got to meet the team),

I will remember my last office lunch (I guess I like sitting in the same spot),

I will remember the funeral my colleagues and I conducted for a dead bird we found outside the office,

I will remember the afternoon when I converted my tiny car into an emergency Papermobile,

and of course, I will remember the time when the office threw a surprise birthday party for the November babies (including yours truly!) – shout out to Carmen for organizing a smashing one! –

So as you can see, it has been an amazing journey, and I have learnt so much in the space of these three months. I have gained so many skills and received so many lessons from observing and working with my colleagues in all the departments (Strategy, Sales, Marketing) that I have been rotated to. From learning about the ins-and-outs of the startup industry here in Malaysia, to learning how to befriend oldies (like my colleagues ), my time here at Supplycart has left me with a multitude of memories and lessons that I will keep with me for a very long time.

And now, as I prepare to say goodbye to my desk (and desk partner Mariah),

my table-side view,

my crazy colleagues (exhibit #1: the Rainbow Chicken depicted below),

and this amazing pantry (!!!),

I’d like to take this opportunity to thank Supplycart for giving this scrappy kid (me) a chance to prove himself.

My greatest gratitude goes out to the company for providing me with my first foray into the working world, and to my colleagues for always treating me like an equal in the workplace. It has been incredibly inspiring to intern at a company that is customer-centric and realises that happy employees = happy clients. I wish the company and my colleagues all the best for the future, and I look forward to seeing what great heights Supplycart can – and will – rise to!


This article was written by Caleb Fong, who interned at Supplycart from September to December 2017. He is on a gap year before university, and is notorious for leaving the office early to “nurture the young minds” of the students that he tutors… or whatever that means.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.

4 Ways to Elevate Your Next Office Event

If you open your calendar, chances are you might already be booked to attend an office event. Attending events are fun, you get to mingle with your co-workers and enjoy the food. But planning an event, well that’s a whole different story.

Sure, you probably got your venue and food ready but sometimes your colleagues can be a tough crowd to impress and they’ll probably have certain expectations set.

Go beyond your conventional office event checklist and EXCEED the expectation of your colleagues with additional touches that will elevate your event and make all the attendees impressed and happy.

What are some of the things I can do to make my event cooler?

1) Personalization

A little personalization goes a long way in not only making your event special, but also makes the attendees feel special and appreciated.

One way you can include an element of personalization is through your companies very own merchandise. This is a great finishing touch for internal company events such as yearly Town Hall events and company sports events.

2) Appreciation

Appreciation is a great way to value your work-related relationships. A simple ‘thank you’ helps but as its a common and courteous phrase to say, it can be overused and the meaning diminishes. People will end up saying it for the sake of saying it.

One way you can go beyond the conventional means of a “thank you” of your event is by offering awards. Awards can be done both for internal events and external ones involving other parties and guests aside from your co-workers.

For internal and less formal events, you can categorize awards in a casual manner with fun accolades where you can reward your team with printed certificates and other goodies.

For more formal events involving clients, partners and other external business parties awards of appreciation can be in the form of engraved trophies or plaques. Companies often value such awards as it adds credibility to their brand, product and service.

An example of balloons incorporated for a client’s event

Want to make a statement with your appreciation efforts? Try using balloons, be it the classic oval shaped ones or the helium ones with multiple shapes and alphabets, the possibilities are endless when it comes to balloons.

Events can sometimes be lengthy and audiences naturally don’t have long attention spans to sit through a few hours of endless speeches by so and so. Putting an end to event boredom will make your itinerary look more appealing for your invitees to attend.

Interactive elements such as lucky draws, activities that encourage creativity like batik painting and even fitness activities like zumba and yoga can be incorporated into your events’ itinerary.

 4) Go beyond catering

Other ways to add a special touch to food is by having ice cream and popcorn machines.

Food is a must when it comes to events. But if you want to spice things up in addition to having the usual catering, you can do so by having little snack stations. 

You can incorporate interactive elements in them like allowing your guest to make their own cotton candy by having a cotton candy machine. 

Customization is also possible when it comes to food. You can let your guest create their own food on the spot, so each guest would their very own dish.

Looking to level up for your next office event? Let us know on how we can assist you in getting the additional touches to make your event a successful one.

Office Pets: The Argument to Have Them in Your Workplace

The topic of workplace pets is pretty popular nowadays. While a number of offices have their resident pets, having a pet in the office is still debatable for some.

Owning a pet may incur some costs and maintenance that your CFO might not approve of, but the trade-off of having an office pet  may justify for it.

There are plenty of studies that are pro-office pets. Google “office pets” and most of them support the idea by stating the effects pets have on employees’ productivity.

The U.S even has a “Bring Your Pet to Work Day” that takes place in June. A few companies even let their employees go on leave when they get a new pet which is conveniently dubbed as “pawternity leave” (because pets are one’s fur child!)

We’ve listed 3 reasons why an office pet can help improve workplace productivity and happiness:

1) Pets are a mood booster

Make that instant mood booster. We’re all no strangers to stress at work. It’s natural to feel to that way when things get a little hectic.

Having a pet around the office could be a solution to ease away all that stress. Case in point, we took a trip to a nearby pet groomer and everyone was all smiles after lunch!

2) Pets improve productivity

Since pets lift up one’s mood and contribute to being #workhappy, having an office pet can help improve productivity. As stated earlier, having a pet at your workplace can do wonders to your productivity. And we can’t argue with that because we believe happy employees=productive employees!

3) Pets serve an important purpose

They’re cute, cuddly and fun to play and de-stress with but sometimes pets can be more than those attributes. Some pets are trained to be service animals and therapy pets which are helpful for people with disabilities. Having a service animal at work can aid an employee both psychically and mentally.

Whether you’re for or against the idea of having an office pet, there’s no doubt animals have the perfect capability to make us #workhappy. Most of the Supplycart team hopes a SupplyCAT graces our office soon, we just need our Chief Entertainment Officer to warm up to the idea with the help of this post!

At Supplycart we want you to #workhappy! So let us handle all your office needs– from replenishing your pantry to restocking your office supplies, Supplycart is here to manage your office better. For more on our hassle-free service, visit our website at supplycart.my.

Supplycart simplifies procurement for businesses through a single platform. As one of the first e-Procurement platforms in Malaysia, we help businesses to achieve efficiency by impacting the way they obtain and manage their procurement needs.

By helping businesses to innovate the way they procure more efficiently, we’re helping businesses put back time and money into what truly matters for their business.